Program Finance Officer

PROGRAM FINANCE OFFICER

JOB DETAILS

LOCATION: Jerusalem/Ramallah

CONTRACT TYPE: 1 year with possibility of extension

JOB FAMILY: Finance

ONE OXFAM GRADE : (D) ZONE : 1

DEPARTMENT: Business Operations

TEAM: Finance Program team/OPT

SALARY PER ANNUM:

JER: Min 126,944 – Max 203,111

HOURS: Full time – 40 hours a week

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a fully Office-based.

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

TEAM PURPOSE:

To maintain the financial aspects of OPT programs in such a way that the finances for OPT projects are running efficiently and effectively administered and accounted for according to the standards and procedures set

JOB PURPOSE:

The tasks of the Program Finance Officer are focused on providing financial support to the OPT programme officers and programme teams on country basis focusing on management of a number of institutionally funded projects

JOB REPORTS TO

Finance Coordinator

ROLES REPORTING TO THIS JOB

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BUDGET RESPONSIBILITY

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GEOGRAPHICAL SCOPE

The position is country based (Jerusalem )

IMPACT

Internal country team, OPTI

External, relationship building.

KEY STAKEHOLDERS

All OPTI finance staff

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

Job Purpose - Key Responsibilities and Accountabilities

Preparing the monthly financial reports for OPT projects and support the finance coordinator in analysing the variances and proposing proper actions when needed, this responsibility will be based on country level rather than the office where the officer is based in.
Matrix management of the finance assistant and coordinate the field and daily work with partners.
Managing the budget and activity costs budget for specific projects in OPT.
Handling (finance related) queries regarding external Donors and related projects.
Interpretation of financial information and advice to related program officers.
Analysing reports for project staff and providing guidance.
Manages and contributes to project work, ensuring adherence to donor requirements and audits.
Proactively proposes measures for efficient financial management of the team, projects and fund-management.
Communication with various partners; ensure receipt of timely financial and progress reports & ensures donor compliance and eligibility of expenses. Take pro-active measures to ensure this.
Provide financial oversight and monitoring to partners in line with Oxfam, donor requirements;
Provide capacity building support to partner organisations and finance staff of country offices where required.
Review, appraise and support financial and audit reports of country offices, counterparts/partners; communicate findings with the programme Officers and counterparts and where necessary, make proposals for follow-up actions according to Oxfam requirements.
Ensure that the partners are assessed financially (PRISMA)
Ensure that partner info is uploaded in ATLAS
With the support from the logistics team responsible for programme procurement to be handled as per Oxfam and donor regulations.
To be focal point to follow up with Ramallah’s local authorities on financial and administrative related work, the authorities include MoF.
Support partners working in their during procurement’s process and implementation, monitor and evaluate progress against standards (Conduct operational and procurement activities processing including: procurement plans, Bidding Documents , adverts, request for quotations; short listing suppliers for invitations for quotations, receipt of bids/quotations, opening of bids/quotations, evaluation of bids/quotations, preparation of evaluation reports and draft contract agreements).

CORE DIMENSIONS (see Standard Role Profiles)

Communication with internal staff, (including internationally) also external contacts and target audiences to support operational work.
Analysis and communication of some complex information at a simple level is required to a wide audience to promote and influence.
Strategic vision and analytical capacity.
Ability to influence and liaise effectively with key stakeholders and represent in high profile environments.
Problem solving skills, and vision settings
Capacity to backstop senior staff of local partners.

PERSON SPECIFICATION

Most importantly, every individual in Oxfam needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

A degree in a Business Economics, Business Administration of Accountancy, minimum Bachelor level
A minimum of 5 years working experience in a Financial position
Knowledge of SAP is essential or willingness to learn
Experience with Excel (advanced)
Knowledge of Financial processes, administration and audit requirements
Excellent English and Arabic, both verbal and written –
You are flexible, pro-active and have an eye for detail
You can work under tight deadlines

Desirable

Self-Awareness
Mutual accountability
Agility, Complexity, and Ambiguity

SAFER RECRUITMENT

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.