Team8-Executive Assistant & Team Administrator

We are hiring an Executive Assistant & Team Administrator.

Team8 is a company-building venture group with deep domain expertise that builds and invests in companies specializing in enterprise technology, cybersecurity, data science, AI, and fintech. Our results-driven team values problem-solving, taking initiative, personal integrity, and professionalism.

Our results-driven team values problem-solving, taking initiative, personal integrity, and professionalism. As an Executive Assistant & Team Administrator, you will manage all logistical aspects of the Managing Partners' time by screening, prioritizing, routing, and escalating a high volume of requests from a fast-paced global organization.

This is a great opportunity for someone with high energy, excellent communication skills, attention to detail, comfort with complexity and uncertainty, and the ability to manage internal and external relationships and work with senior executives and cross-functional teams.

In this role, you will:

Manage all team logistics aspects, including scheduling, travel, and meeting attendees.
And assist with and facilitate meeting follow-ups.
Administration of flights and accommodation for travel, and maintaining a positive attitude to handle last-minute changes.
Communicate on behalf of the team, including handling highly sensitive and confidential material.
Initiate special projects, including high-profile planning events, board meetings, off-site meetings, team events, reports, presentations, and briefs.

Requirements:

Bachelor’s degree required.
Recent and relevant experience supporting C-Suite Executives, preferably at a high-tech company.
Excellent written and verbal communication skills in English with the ability to tailor them to individual personalities.
"Can-do" attitude and a team player with strong professional accountability and individual ownership.
Ability to work independently and collaboratively.
Ability to handle multiple projects and stakeholders in a busy, fast-paced environment and meet frequent and competing deadlines; Proven ability to manage projects, work under pressure, consistently meet deadlines, and manage multiple competing priorities.
Strong Excel, PowerPoint, Google Slides, Email, and Calendaring skills.
Ability to support escalation outside of typical business hours.
Strong presence with exceptional emotional intelligence and the ability to build trusting relationships at all organizational levels.
Ability to manage shifting priorities in a fast-paced environment.
Confident and able to influence; ability to collaborate effectively internally and externally.

Team8:
Team8