Finance Admin officer, Israel/Palestine, 100%

HEKS/EPER employs around 600 full-time staff members. Its work is guided by the vision of a just world where peace prevails, the dignity of all people is respected, and natural resources are preserved. HEKS/EPER is active in 25 locations in Switzerland and 30 countries worldwide, running more than 380 programmes and projects with a total volume of 138 million Swiss francs. Within the framework of Agenda 2030, the organisation focuses on four priority themes: "Climate Justice," "Right to Land and Food," "Asylum and Migration," and "Inclusion." HEKS/EPER also provides humanitarian aid to victims of natural disasters and armed conflicts, aiming to bring about change at the social, economic, and political levels. HEKS contributes to improving the living conditions of people both domestically and internationally, advocating for their rights. It raises awareness and mobilises society, politics, business, and churches. In 2023, around 16 million people benefited from the work of HEKS/EPER.
For our office in Jerusalem, we are looking with immediate effect for a

Finance Admin officer, Israel/Palestine, 100%
Your main responsibilities:
Country Office
Maintaining an administrative and financial office system in accordance with all HEKS/EPER’s policies and procedures, but primarily the Field Financial and Administration Guidelines (FFAG) for project implementation and partner monitoring
Bookkeeping must be conducted in a computerised double-entry accounting software with accrual principle.
Support the FAHM in preparing, checking and submitting monthly and quarterly reports. This includes amongst others the balance sheet, income statement and cash flow forecast of the Country Office (CO)
Support the FAHM in preparing a draft of the annual and phase country programme budget (incl. partner organisations and donors) together with the CD
Recording and settling monthly bills and monthly payroll for accountingand payroll consultant
Ensuring compliance with all local legal requirements and obligations (such as tax, social security, etc.)
Support the FAHM in the preparation of documentation for the audit and that the audit is carried out in a timely fashion, as well as the implementation of the audit recommendations
Ensuring that HEKS/EPER’s procedures are adhered to and supporting the FAHM in all required tasks
Develop HEKs staff and partner capacity as appropriate on all aspects of financial management and donor rules and regulations
Act as the financial focal point between the programs, procurement, security and finance team
Partners
Upholding good relationships with all of HEKS/EPER’s partner organisations, donors and stakeholders
Visit partner organisation based on contractual and reporting agreements. Producing financial monitoring reports and a list of recommendations to be sent to the partners
Review partners financial reports and verify original supporting documents to ensure that costs charged to HEKS/EPER in line with the procedures and regulations stipulated in the partner’s agreement. Stamp all original documents with HEKS/EPER stamp to ensure that the same documents are not used as supporting documentation for other donors
Support Partners to develop effective and reliable financial management systems. Train partners on HEKS/EPER’s financial processes, accounting regulations, budgeting, administration, and reporting guidelines as per the FFAG
Conduct Regular meetings with partners to address any issues identified during project implementation and ensure they are resolved promptly and correctly.Reviewing, checking and finalising partner’s budgets (including checking against price index) and comparing the partners’ accounting to the financial reports
Checking the partners’ financial reports and cash flow forecast, identifying problems and risks and communicating back to partners for correction/clarification as well as reporting them to the CD and PO
Monitoring of the flows of funds between the HQ and the partner as well as between the CO and the partner
Support assessing new partners due-diligence process with respect to Partners financial and administrative capabilities.
Follow-up on partners audits, prepare and send the audit confirmation letters, coordinate with Partners on audit requirements
Ensuring that the CO and partner organisations pay all legal, statutory and tax-related obligations
Responsible for the electronic archiving file for all Partners agreements documents, narrative and financial reports, and receipts
Administration and Programme
Maintaining an appropriate filing system for the projects to accommodate all aspects of HEKS/EPER’s work according to FFAG
Supporting the FAHM in organising and conducting consultants’ and partners’ visits, training sessions and meetings
To be successful you bring:

Minimum Qualifications and Experience:

University Degree at BA level in Finance and Accounting or minimum 5 years of experience similar positions
Minimum 4 years’ relevant experience in a similar senior function in an international INGO
Proven ability for budgeting, donor reporting and monitoring financial implementation of partner organisations
Good knowledge of all relevant national and international accounting standards.
Proven experience working under local (Israeli and Palestinian) laws related to taxes and labour law
Previous work experience in monitoring and generating financial reports for internationally funded tenders and mandates
Proven experience working with major institutional donors and foundations in Humanitarian Aid and Development projects
Demonstrated expertise and knowledge of major donor rules and regulations.
Experience working with local partners
Ability to develop the capacity of partners and team members on donor rules and regulations

Minimum Skills and Capabilities

Excellent analytical and conceptual skills
Excellent communication skills and conversational command of Arabic, English and Hebrew (spoken and written)
Ability to work in complex environments and to ensure that deadlines are met by internal and external stakeholders (good prioritisation and time management skills)
Ability to ensure that internal and external stakeholders understand and duly follow HEKS/EPER’s procedures and guidelines
Excellent IT and computer skills (particularly Microsoft Excel and accounting software)
Diligent and trustworthy person with appropriate attention to details
Excellent team player and social capabilities
Good experience in people management
Available for frequent local and national travel
What you can expect from us:
A national position with duty station in Jerusalem
An opportunity to make a difference in this world
An interesting and challenging position
12 months contract (extended based on funding availability)
Competitive salary
Would you like to join the HEKS/EPER team? We are looking forward to your complete application in English (CV, Cover letter and certificates) exclusively via our online portal.

The deadline for applications has been fixed until 27/02/2025 with recruitment on a rolling basis.