We are seeking an organized and proactive Office Manager & Employee Experience Specialist to join our team. The ideal candidate will be responsible for overseeing day-to-day office operations, ensuring smooth administrative processes, managing office supplies, coordinating with vendors and visitors, employees welfare (happy hours, holiday gifts, organizing special occasions) and supporting staff to create a productive and positive work environment. The position requires arriving to the office 5 times a week. What youll do
* Manage and oversee the daily operations to ensure a smooth workflow.
* Maintain office supplies inventory, anticipate needs, and coordinate orders with vendors.
* Ensure office cleanliness and maintenance by liaising with building management and cleaning staff.
* Oversee the implementation and maintenance of office procedures and processes.
* Handle incoming and outgoing correspondence, including mail, phone calls, and emails.
* Plan and Execute the annual Employee Experience plan and budget, including company events, holidays, happy hours, gifts, recognition, and employee life events.
* Manage and develop community relations and volunteer activities
* Serve as a point of contact for employee feedback and suggestions, working to improve office culture and overall employee satisfaction.
* Monitor and manage office budgets, including office supplies and equipment.
* Track and report expenses, including processing invoices and working with the finance team for budgetary matters.
* Support all employee life cycle stages and experiences from onboarding to offboarding
* Ensure a welcoming and comfortable environment for employees and visitors.
* Help all departments with administrative tasks.
* PA to the Docomotion Managing Director.