Executive Administrative Assistant

We are seeking a highly skilled and dedicated Executive Assistant to support our owner in managing their demanding schedule and global business ventures.
Location: Israel
Position Type: Full-time
Job Description:
As a Dedicated Personal Assistant to the owner of multiple global companies, you will play a critical role in ensuring seamless coordination and organization across various aspects of their professional and personal life. Your primary responsibility will be to provide unparalleled support, enhance productivity, and facilitate the owner's ability to focus on strategic priorities.
Key Responsibilities:
Calendar & Time Management: Efficiently manage the owner's schedule, including meetings, appointments, and travel arrangements, while considering time zones and international commitments.
Travel Coordination: Plan and organize complex international travel itineraries, ensuring all logistics are well-coordinated, including flights, accommodations, visas, and ground transportation.
Communication: Act as the primary point of contact for the owner, managing email correspondence, phone calls, and other communications with discretion and professionalism.
Documentation: Prepare, review, and organize documents, presentations, and reports, ensuring accuracy and confidentiality.
Meeting Support: Assist in preparing agendas, take meeting minutes, presentation preparation and follow up on action items to ensure all tasks are completed on time.
Expense Management: Handle expense reports, receipts, and financial documentation, ensuring adherence to budgetary guidelines.
Project Support: Assist in various projects, including research, data analysis, and coordination with internal and external stakeholders.
VIP Services: Arrange personal services for the owner, such as personal shopping, reservations, and other personal tasks as needed.
Travel Support: In some cases, the applicant may be required to travel abroad.
Confidentiality: Maintain the highest level of discretion and confidentiality in handling sensitive information and matters.