Administration & Office Manager

DescriptionWe are looking for an Administration & Office Manager and executive team assistant to provide exceptional administrative support to our company and executive team to ensure the smooth operation of our office environment. to supervise the company's daily support operations and plan the most efficient administrative procedures.A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.The goal is to ensure all support activities are carried out efficiently and effectively to allow the other operations to function properly.ResponsibilitiesPlan and coordinate administrative procedures and systems and devise ways to streamline processesEnsure the smooth and adequate flow of information within the company to facilitate other business operationsProactively manage the executive's calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.Prepare comprehensive meeting agendas, materials, minutes, and follow up on action items.Organize and maintain executive files, both physical and digital, ensuring confidentiality and accessibility.Coordinate special projects and events as directed by the executive.Monitor inventory of office supplies and the purchasing of new material to comply with budgetary constraintsMonitor costs and expenses to assist in budget preparationOversee facilities services, maintenance activities, tradespersons and vendorsFinancial processes - work with the financial and accounting departmentsAssist with onboarding new employees, helping them with workspace setup, technology access, and company procedures.Collaborate with the HR team on office-related events, employee engagement initiatives, and maintaining a positive company culture.RequirementsA minimum of 2 years practical administrative experienceProficiency in written and spoken business EnglishIn-depth understanding of office management procedures and departmental and legal policiesFamiliarity with financial and facilities management principlesProficiency with Microsoft Office softwareAn analytical mind with problem-solving skillsAbility to exercise discretion and handle confidential information.Excellent project management, organizational and multitasking abilitiesProactiveness, professionalism, strong work ethic, responsibility, integrity, out of the box thinking and common sense.AdvantagesExperience in a high-tech/start-up companyA Bachelor's Degree