Operations Manager

About Mindspace

Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more.

Why you’ll love working at Mindspace?

Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally.

Who is the ideal Mindspacer?

You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in.

About the position

This full-time position is based in Israel, reporting directly to the Israel GM. You will be overseeing all operational aspects of our sites in Israel. You will wear multiple hats and lead multiple functions, including maintenance, facilities, health & safety, and security.

Responsibilities

Management & oversight of the building systems maintenance and building cleaning of Mindspace sites in Israel
Drive processes and standards to ensure compliance with local, state, and local regulations, accreditation, and regulatory agencies
Manage and track preventive and corrective maintenance programs including but not limited to equipment and facilities
Negotiate terms with large facilities services providers, professionals, and contractors. Managing and maintaining the relationship with them, and making sure deliverables are executed at a satisfactory quality level and on time.
Drive the strategy for effective planning and scheduling of critical maintenance to achieve timely completion of work and minimal disruption to business operations.
continuously evaluate facilities process inefficiencies and recommend improvement measures
Oversee construction projects and new openings in Israel
Conduct periodic quality checks to ensure that operations policies and procedures are practiced and current
Play a key role in providing feedback to development on issues that prevent facilities from operating effectively
Be the first point of contact for large facility maintenance emergencies
Be the point of contact with the landlords and for making sure that we comply with all regulations and contracts
Create maintenance protocols to ensure smooth activity of all related issues.
Handle building security, access control, CCTV, security companies, etc.
Support, coordinate, and interact seamlessly with different teams, such as the sales team & community team

Requirements:

Do you have the following experience?

3 years of experience in Operations - a must
Background in Facility Management - a must
Hospitality background - Strong advantage
Knowledge of security systems, IT, and AV equipment
A problem solver with exceptional project management skills and multitasking abilities
Proactive, independent, and a team player

Critical competencies for success:

Be a great communicator, able to convey messages in a clear and concise manner
Entrepreneurial spirit and a passion for working in a dynamic and spirited environment could come in handy
To cope with all the responsibilities, we would need someone of high integrity who is flexible, dependable, responsible, independent, and empathetic
You must be a thorough, self-aware worker who is able to recognize errors when made and to take the necessary steps to correct them
Motivation and strong work ethics would get you very far
A problem solver – you are a highly resourceful thinker who is quick and a fast learner

Please submit your application in English