Logistics Officer, Jerusalem (National Position)

HEKS/EPER employs around 600 full-time staff members. Its work is guided by the vision of a just world where peace prevails, the dignity of all people is respected, and natural resources are preserved. HEKS/EPER is active in 25 locations in Switzerland and 30 countries worldwide, running more than 380 programmes and projects with a total volume of 138 million Swiss francs. Within the framework of Agenda 2030, the organisation focuses on four priority themes: "Climate Justice," "Right to Land and Food," "Asylum and Migration," and "Inclusion." HEKS/EPER also provides humanitarian aid to victims of natural disasters and armed conflicts, aiming to bring about change at the social, economic, and political levels. HEKS contributes to improving the living conditions of people both domestically and internationally, advocating for their rights. It raises awareness and mobilises society, politics, business, and churches. In 2023, around 16 million people benefited from the work of HEKS/EPER.
We are looking for a proactive and experienced employee to start as soon as possible as
Logistics Officer, Jerusalem (National Position)
Your main responsibilities:

Management of the fleet of vehicles/equipment

Organize the allocation and provision of the vehicles/equipment
Identify the requirements and choose the suppliers
Provide training in the handling of equipment and develop operating procedures
Ensure a proper follow up of movement and fuel is in place (log book, monthly fuel follow up, etc.)
Monitor the additional equipment required and advise on the purchase
Ensure that the preventive and curative maintenance of vehicles is done
Diagnose breakdowns and organize the repairs
Install the equipment and maintain it
Implement the monitoring tools

Procurement – Supply – Transport of goods

Handle orders and service contracts according to the established rules
Together with the Logistics Officer(s), organize the different stages in purchasing goods and services: orders, tracking, taking delivery, any customs clearance, conformity checks and budget check
Ensure purchasing logistics procedures are followed
Choose the methods of transporting and packaging the merchandise
Schedule shipments and track them up to their final destination
Organise the local transport

Stock Management

Choose the storage site and its layout plan
Ensure the flow of merchandise is organized
Take delivery of the merchandise and check the quality & quantity
See to the physical management of the stock and in particular, attend to phytosanitary measures and expiry dates if needed
Monitor the stock list and implement the relevant tools (stock cards, bin cards etc..)

Equipment and accessories management

Identification, registration and labeling of all the equipment.
Follow up and update of the equipment and accessories’ list

Management of office and guest houses contracts and functioning

Handle rental contracts for all premises
Handle contracts linked to utilities of the premises (water, electricity, etc)
Ensure adequate and required equipment/furniture are in place and functioning
Ensure follow up and supply of office supplies
Organize various maintenance and repairs if needed

Security Management

Adhere strictly to HEKS and country security rules
Participate in the elaboration and updating of the country security plan and guidelines
Hold security briefings
Ensure that safety equipment is present, up-to-date and in compliance in the different office, guest houses and project locations

Coordination and General support

Organize travels in the framework of the projects (planning, vehicles, tracking movements, escort, etc.)
Provide team members with the information necessary for the successful implementation of the projects
Make suggestions and participate in the development of new tools in his/her field of activity
Create strategies to improve the support for the programs in the intervention zone
Coordinate with other humanitarian organizations and administrations by building a network of key relationships and representing HEKS\EPER in the Logistics Cluster

HR management

Provide appropriate training, mentoring, coaching and capacity building of the team under her/his responsibility
Organize team meetings and provide weekly program update and staff planning
Follow up daily worker staff attendances, and provide weekly attendance sheets to admin department to facilitate payroll process
Ensure regular feedback to the staff under her/his responsibility and appraisal process when needed
Support disciplinary measures application if needed

Reporting

Write the monthly reports with analysis of the results
Write logistics section of donor reports and HEKS annual report

Other

Adhere to and enforce current budget guidelines and the budget
Contribute to drawing up and implementing intervention strategies with relation to project teams
Agree to comply with HEKS Code of Conduct and promote Child Safeguarding policy
Report serious cases of abuse on children that she/he would be aware of in HEKS’s intervention locations. Strict confidentiality must be respected
Adhere to and enforce current administrative and logistical regulations and procedures
Work in close collaboration with wash and protection projects and departments
To be successful you bring:
Professional diploma or university degree is a Logistics field (supply, IT, mechanic…)
At least 5 years’ experience in a similar position
Advance IT knowledge (hardware and software, Microsoft Office, Internet)
Previous experience with an NGO is mandatory
Previous experience in emergency response is appreciated
Required qualities: organized, sense of human relations, diplomacy, communication skills
Desirable: proactive, autonomous, rigorous, analytical, willingness and motivation to work in an international and intercultural context
Fluent in English (written and spoken)
Knowledge of Arabic and Hebrew is an asset
What you can expect from us:
A national position with duty station in Jerusalem
An opportunity to make a difference in this world
An interesting and challenging position
Duration 12 months (possible extension)
Competitive salary
Would you like to join the HEKS/EPER team? We are looking forward to your complete application in English (CV, Cover letter and certificates) exclusively via our online portal.