Facilities & Office Manager- Maternity leave cover

If you are a people person, a go-getter, and bring good vibes to everything you do, vcita is perfect for you.

vcita is looking for a service-oriented, multi-tasking, self-driven facility and office manager to join vcita’s fabulous operations team.

The ideal candidate is hands-on, resourceful, adapts well to a fast-paced environment, organized, and responsible, with excellent interpersonal and communication skills.

Scope of work:

Sunday-Thursday, temporary full-time position, approximately 6 months, starting in mid-August.

Work is on-site

Why Work with us?:

At vcita, we're on a mission to empower small businesses with the best digital tools for success. Our business management solution is designed to be intuitive & easy-to-use and helps business owners streamline their operations so they can deliver exceptional client experiences.

Since our launch in 2010, we've been proud to be making a positive impact on local communities through accessible technology, with over 150,000 business owners around the world - from barbers to law firms to fitness trainers - using vcita to better their businesses.

We’ve built a team - that’s now over 200 people strong-of like-minded individuals who are passionate about technology, community, and making a difference. We thrive on collaboration and are committed to fostering a diverse and inclusive workplace where everyone feels valued, respected, and empowered.

If you're looking to be part of a community that supports small businesses and makes an impact, then join us!

Areas we’ll trust you with::

Complete responsibility for administrative tasks, such as assisting with scheduling, expense reporting, managing meeting room schedules, etc.
Responsibility for all front desk activities, assisting employees with office & administrative requests.
Ensure the office work environment is well-kept and organized to a high standard.
Manage and oversee vendors and office inventory, such as office equipment, kitchen supplies, cleaning services, etc.
Work closely with the IT manager to coordinate and maintain office and meeting room IT equipment, order computers and IT supplies, and manage operational tasks.
Responsibility for new hires' onboarding set-up (including office space, IT equipment, supplies, etc.).
Supporting and assisting the Operations Team with different projects as needed

Areas of your knowledge and Expertise::

+2 years in a relevant similar position, preferably from Tech companies.
A people person with a positive and service-oriented attitude.
Excellent time management skills and the ability to multitask and prioritize work.
Excellent written and verbal communication skills in both English and Hebrew.
Organized and pays attention to details.
Capable of working both independently and on a team.
Proficient in various technology software & platforms such as Google Suite (docs, sheets, slides), Office Suite (Word, Excel, PPT), and other internet applications.