Administrative Assistant for Operations Unit – Temporary position

Company Overview

KLA is a global leader in diversified electronics for the semiconductor manufacturing ecosystem. Virtually every electronic device in the world is produced using our technologies. No laptop, smartphone, wearable device, voice-controlled gadget, flexible screen, VR device or smart car would have made it into your hands without us. KLA invents systems and solutions for the manufacturing of wafers and reticles, integrated circuits, packaging, printed circuit boards and flat panel displays. The innovative ideas and devices that are advancing humanity all begin with inspiration, research and development. KLA focuses more than average on innovation and we invest 15% of sales back into R&D. Our expert teams of physicists, engineers, data scientists and problem-solvers work together with the world’s leading technology providers to accelerate the delivery of tomorrow’s electronic devices. Life here is exciting and our teams thrive on tackling really hard problems. There is never a dull moment with us.

Job Description/Preferred Qualifications

KLA is looking for an Administrative Assistant to perform a broad range of administrative tasks and ensure the efficient and smooth day-to-day operation of our office.
The Administrative Assistant will support the Operations Unit by providing high‑quality administrative, coordination, and organizational support. This role enables the efficient day‑to‑day functioning of the Operations team
through effective calendar management, meeting coordination, documentation, reporting, and cross‑functional communication (with HR, Finance, Supply Chain, Engineering etc.).
The position requires discretion, strong organizational skills, and the ability to prioritize in a dynamic, fast‑paced environment.

Key Responsibilities:
Provide administrative and clerical support to Operations managers and team members
Manage calendars, schedule meetings, and coordinate logistics (rooms, zoom, agendas)
Supporting travel when required (to include FCM, local hotels, ground transport, management of local taxi firms and accounting)
Assist tracking HR Budget, POs, Expenses and pre-approvals
Support onboarding logistics for new Operations team members (access, schedules, coordination)
Ensure confidentiality and accuracy when handling sensitive or business‑critical information
Supporting HR in events organization (All Hands, off-sites, teams events, etc...).

Minimum Qualifications

Required Qualifications
High school diploma required; relevant administrative or secretarial training preferred or Proven experience on a similar job.
2+ years of experience in an administrative or support role, preferably in Operations, Manufacturing, or a technical organization
Strong proficiency in Microsoft Office tools (Outlook, PowerPoint, Excel, Word)
Excellent organizational, time‑management, and multitasking skills
Strong communication skills in both written and spoken English
Attention to detail and high level of accuracy
Ability to prioritize workload and manage multiple tasks simultaneously
Professional discretion and confidentiality
Proactive, service‑oriented mindset
Strong interpersonal and collaboration skills

We offer a competitive, family friendly total rewards package. We design our programs to reflect our commitment to an inclusive environment, while ensuring we provide benefits that meet the diverse needs of our employees.

KLA is proud to be an equal opportunity employer

Be aware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as KLA employees. KLA never asks for any financial compensation to be considered for an interview, to become an employee, or for equipment. Further, KLA does not work with any recruiters or third parties who charge such fees either directly or on behalf of KLA. Please ensure that you have searched KLA’s Careers website for legitimate job postings. KLA follows a recruiting process that involves multiple interviews in person or on video conferencing with our hiring managers. If you are concerned that a communication, an interview, an offer of employment, or that an employee is not legitimate, please send an email to [email protected] to confirm the person you are communicating with is an employee. We take your privacy very seriously and confidentially handle your information.