Office Manager

Ayyeka is seeking a highly organized and proactive individual to serve as an Office Manager. The ideal candidate will play a crucial role in supporting the CEO in daily operations, managing communications, and ensuring effective coordination with internal and external stakeholders. In addition to these primary responsibilities, the role will encompass further duties in office management, including overseeing office resources, coordinating activities, and fostering a positive and efficient work environment.

Responsibilities:

1. Communications and Correspondence:

a. Screen and prioritize incoming emails, phone calls, and other communications.

b. Draft, edit, and proofread documents, presentations, and reports on behalf of the CEO.

2. Administrative Support

a. Providing administrative support to the CEO

b. Coordinate and manage the CEO's calendar, appointments, and travel arrangements.

c. Manage office calendars, schedules, and appointments.

d. Anticipate scheduling conflicts and proactively resolve them.

3. Meeting Coordination:

a. Organize and schedule internal and external meetings, conferences, and events.

b. Prepare meeting agendas and documents when necessary.

c. Attend meetings, take minutes, communicate internally, and follow up on action items.

4. Information Management

a. Maintain and organize confidential information, files, and records.

b. Conduct research and compile data for presentations and reports.

5. Facility management

a. Coordinate maintenance and repairs of office equipment and facilities.

b. Ensure meeting rooms are set up with the necessary equipment and supplies.

c. Manage relationships with office vendors and suppliers.

6. Event Planning:

a. Arrange and coordinate company events, conferences, and special projects.

b. Manage logistics and oversee event execution.

c. Coordinate employee engagement activities and events.

8. Communication and Coordination
a. Distribute internal communications and announcements.
b. Foster a positive and collaborative office culture to enhance productivity.
c. Coordinate, manage and implement office activities.

Qualifications:
1. Bachelor's degree from an accredited institution.
2. Discretion and the ability to handle confidential information with professionalism.
3. Excellent organizational and time-management skills.
4. Excellent written and verbal communication skills, both in Hebrew and in English.
5. Highly motivated and passionate self-leaner.
6. Proficient with Microsoft Office Suite and office management software.
7. Proven experience as an executive assistant, human resources or in a similar
administrative role is a plus