HR operations & Office administrator

Description:

HR Operations & Office Administrator

We are looking for a proactive and highly organized HR Operations & Office Administrator to join our team. This role combines HR operational responsibilities with office management and front-desk duties, serving as a key point of contact for employees, visitors, and vendors.

Key Responsibilities

Front Desk & Office Management

• Staff the reception desk and warmly welcome all employees and visitors.
• Manage the day-to-day administrative operations of the office.
• Take full responsibility for the office’s maintenance and functionality, ensuring a safe, clean, and well-organized work environment.
• Coordinate and manage external vendors and service providers, including sourcing and scheduling technicians and repair services as needed.
• Oversee and manage the cleaning staff, ensuring high standards of cleanliness and ongoing upkeep of the office.
• Work closely with suppliers and service providers, including ordering office equipment and food supplies.
• Handle purchase requests from various departments and follow up on orders.
• Support operational and logistical needs such as company assets, parking, shipments, deliveries, and all administrative arrangements.
• Coordinate travel logistics for employees and visitors, including accommodations and pickups.

HR Operations

• Act as an integral part of the HR team, supporting day-to-day HR activities.
• Take initiative in planning and executing employee welfare activities, including gifts, happy hours, company events, and engagement initiatives.
• Proactively identify opportunities to improve employee experience and workplace satisfaction.
• Support internal communications and employee engagement activities.
• Manage HR processes such as onboarding, offboarding, and ongoing HR procedures and projects.
• Maintain and update HR systems (e.g., HiBob) to ensure accurate and up-to-date employee data.

Requirements

• Proven experience in office administration and/or HR operations.
• Strong organizational and multitasking skills with close attention to detail.
• Ability to independently manage office maintenance and vendor relationships.
• High level of service orientation with a proactive, “can-do” approach and initiative.
• Excellent interpersonal and communication skills.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Excellent English
• Proficiency in Microsoft Office and HR systems (experience with HiBob) 
• Experience working with Canva