Senior Executive Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Yokneam, Haifa District, Israel

Job Description:

We are searching for the best talent for Pesonal Assistant to be in Yokneam

In this role you will Helps coordinate assignments for the support function of the Administration & Secretarial unit, and supports team on the execution of tasks to ensure accuracy, timeliness, and quality of deliverables.
Communicates effectively with employees, management, external business contacts, and vendors in a courteous and professional manner.
Acts as support for internal and external constituencies on matters pertaining to executives, prioritizing and determining the appropriate course of action, response, or referral.
Delivers administrative support to facilitate executive's ability to effectively lead the organization.
Processes data to help prepare materials for meetings and correspondence.
Helps prepare correspondence, presentational materials, and other documentation in a variety of formats.
Demonstrates Johnson & Johnson’s Leadership Imperatives and Credo.

Requirments:

Organization and Time Management:

Personal assistants must be adept at managing schedules, prioritizing tasks, and meeting deadlines.

Communication:

Clear and concise communication, both written and verbal, is vital for interacting with various stakeholders.

Interpersonal Skills:

Building rapport and maintaining positive relationships with others is important.

Discretion and Confidentiality:

Personal assistants often handle sensitive information and must be trustworthy and discreet.

Multitasking:

Effectively managing multiple tasks simultaneously is crucial in a fast-paced environment.

Attention to Detail:

Accuracy and thoroughness are essential for tasks like scheduling, record-keeping, and correspondence.

Adaptability and Flexibility:

Being able to adjust to changing priorities and work demands is important.

Proactivity:

Anticipating needs and taking initiative is highly valued.

2. Education and Experience:

Formal Education:

Academic credentials such as undergraduate - strongly preferred

Relevant Experience:

Previous experience as an personal assistant to an executive level or in a similar role - a must

Specific Training:

Consider certifications or training in office administration, secretarial work, or related areas.

3. Technical Skills:

Computer Literacy:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is generally required.

Software Proficiency:

Familiarity with other relevant software, such as calendar management tools (e.g., Outlook, Google Calendar), and project management software, can be beneficial.

Typing and Data Entry:

Strong typing skills and the ability to accurately input data are often needed.

General Office Equipment:

Basic knowledge of printers, copiers, scanners, and fax machines is helpful.