Administrative Specialist

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of leaders. Administrative Specialists provide remote support to leaders across the Company and its locations. This is a full time position.Administrative Specialist Responsibilities:Provide distributed high-volume calendaring, travel, and expense supportProvide Administrative services during designated support hoursManage complex calendars for multiple leadersSchedule internal and external meetings for multiple leadersSchedule and manage recurring and ad-hoc meetings and room bookings across campusesLearn and utilize internal and external tools to provide calendar supportEstablish ongoing relationship and communications with leaders to learn business priorities and apply to supportPartner with leaders and other Administrative Assistants for meeting coordinationProvide proactive time management recommendations to leadersCoordinate domestic and international travel arrangements via ConcurPrepare and submit corporate card expense reportsMaintain program scope of support within agreed-upon service level agreementsEducate and inform leaders on program goals, scope and service level agreementsDraft and send communications to leaders about transitions or changes in supportProvide coverage support for Admin Specialist colleaguesCollaborate with global Admin Specialist colleagues on best practices and knowledge sharingMinimum Qualifications:3+ years of relevant high-volume coordination experience3+ years of relevant experience providing administrative support to 2 or more executives3+ years of relevant experience managing calendars for 2 or more executivesExperience prioritizing multiple tasks and activitiesExperience with Microsoft Office, Google Suite, Concur or similar programsExperience exercising judgment and discretion while utilizing company policies and practices to determine appropriate actionFluent in HebrewPreferred Qualifications:Experience supporting 3+ more executives simultaneouslyExperience building relationships across a larger company3+ years of experience coordinating travel logistics on behalf of 3 or more executives3+ years of experience managing expense reportsProven customer focus, preferably in a customer service or front of house environmentFluent in Hebrew, Arabic, and EnglishFlexibility to accommodate GST and IDT timezonesAbout Meta:Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, equity or sales incentives, if applicable. In addition to base compensation, Meta offers benefits. Learn more about benefits at Meta.