Senior Programmes Officer- ML cover

The Senior Programmes Officer (SPO) provides programmatic and administrative support to ensure technical excellence and programme quality, compliance, and effectiveness across the EAP region (Europe - Asia - Pacific), which at the moment comprises countries Ukraine and Vanuatu, and by providing expert guidance and hands-on support to Country Offices (COs). The SPO plays a key role in designing, implementing, and evaluating programmes, ensuring compliance with standards and donor requirements. Through capacity building, knowledge sharing, and monitoring and evaluation, the SPO drives innovation and continuous improvement while supporting proposal development and donor engagement to sustain impactful programming.

Key Responsibilities

Program Design and Implementation
Support COs in program design and implementation aligned with organisational priorities, approaches, community needs and donor priorities.
Oversee the delivery of regional projects
Provide programmatic guidance to CO teams, offering guidance on best practices, innovative approaches, and solutions to address programmatic challenges.
Advance the organisation programmatic framework and approaches
Ensure program effectiveness and sustainability

Quality Assurance and Compliance
Conduct regular visits to COs and programmatic sites conducting regular assessments to ensure programmes meet internal quality standards and donor requirements
Identify areas of improvement and work with teams to achieve those

Proposal and Report Development
Facilitate and coordinate project development between CO and HQ teams
In coordination with the DevComms team, ensure high-quality documentation is developed that aligns to donor requirements and expectation for proposal and reporting purposes.
Ensures the budget compliance, including the budget review and approval within the authorised threshold.

Monitoring and Evaluation
Support M&E processes to ensure robust data collection, analysis and reporting
Work with CO teams on adaptive management
Document lessons learned and best practices in coordination with COs

Knowledge Management
Facilitate training and capacity building for programme teams
Share resources and technical knowledge in coordination with DRDs
Capture lessons learned, success stories, and innovative practices from the COs documenting them and share across the organisation
Support cross-program knowledge exchange across the region and organisation

Project Management Support
Provide interim project management when needed
Support CO teams during capacity gaps, including but not limited to the training/capacity-building sessions to the programme staff of the CO.
Ensure project continuity during transitions
Maintain technical oversight of projects

Process Facilitation
Support and take active part in the facilitation of key global and regional activities, annual and periodic processes and events by:
Coordinate meetings, prepare agendas, and minutes
Support the preparation of operational and financial reports
Ensure timely submission of programmatic deliverables and documents
Manage the preparation, collation and distribution of programme-related information and updates
Facilitate compliance with administrative policies and procedures, such as procurement processes and document archiving.

Advocacy and Representation
Represent the organisation with integrity and professionalism, fostering strong relationships, and advancing our mission through active participation in regional and international forums, networks, and strategic partnerships.

Other
Any other tasks as set by line management

Qualifications:

Bachelor's degree required, Master's preferred in International Development or related field
5+ years of experience of relevant training and responsibilities
At least 12 months of accumulated experience spent in several missions leading programmatic work

- Experience in the AoR (the region and the countries) is strongly preferred.

Strong analytical and technical writing skills
Excellence in project management and coordination
Strong operational management and leadership abilities
Excellence in problem-solving
Cultural sensitivity and work experience across different cultures and diverse groups
Proficiency in Hebrew and English; additional languages a plus, the Ukrainian language is an advantage.

ETHICAL STANDARDS

IsraAID has a zero-tolerance policy towards any acts of misconduct and Sexual Exploitation and Abuse. The recruitment process will include all candidates’ declaration and reference checks focused on misconduct and SEA.

EQUAL OPPORTUNITIES

IsraAID is an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status