Global Artist Procurement Manager

About the role

Eden Gallery is an international contemporary art gallery group with locations across the US, Europe, Israel and beyond. We are looking for a Global Artist Procurement Manager to own the full purchasing cycle with our artists and suppliers — from ordering artworks to delivery, invoicing and stock data.

You will be the single point of contact for our artists on everything operational: what we order, when it ships, what it costs and how it is paid. You will work closely with logistics, finance, sales and artist relations to make sure every gallery has the right artworks at the right time and cost.

Key Responsibilities

• Manage the full procure-to-pay cycle with artists and suppliers worldwide: purchase orders, confirmations, production timelines, delivery and invoice approval.
• Act as the main day-to-day contact for artists and their studios — orders, pricing, schedules, changes and issues.
• Plan purchasing against sales and stock: set and maintain minimum stock levels per gallery and place reorders on time.
• Negotiate prices, production costs and terms with artists and suppliers, within agreed budgets and contract terms.
• Track artist contract commitments (minimum orders, payment schedules, exclusivity) and flag risks early.
• Keep artist and item data accurate in the ERP: SKUs, costs, retail prices, supplier records and open POs.
• Reconcile what was ordered, received, invoiced and sold per artist; resolve gaps with logistics and finance.
• Coordinate with logistics on shipping, customs and receiving for galleries in multiple countries.
• Prepare regular reports per artist: purchases, stock, sales and cost vs. retail.
• Improve and automate purchasing processes and approval flows.

Requirements

• Fluent French and English, written and spoken - mandatory.
• 6+ years in procurement, purchasing or supply chain, ideally in art, luxury, design or premium retail.
• Proven experience managing suppliers or creative partners across several countries.
• Strong negotiation skills and a good feel for cost, margin and pricing.
• Hands-on experience with an ERP system for POs, inventory and supplier invoices.
• Highly organized and detail-oriented; able to manage many artists and open orders at once.
• Clear, diplomatic communicator who builds trust with artists while protecting the company's interests.
• Available to work across time zones and travel occasionally.

Advantages

• Experience with Priority ERP - a significant advantage.
• Background in the art market or working directly with artists and studios.
• Knowledge of international shipping, customs and art logistics.
• Additional languages, such as Hebrew, Italian or Spanish.
• Experience automating purchasing or approval workflows.