Legal Operations Manager

About the firm: Schear Immigration Law Firm is a boutique immigration law firm in Tel Aviv specializing in U.S. business and family immigration law. The firm represents both individuals and multinational corporations in a wide variety of complex immigration matters, including petition based temporary and permanent work visa applications, maintenance and abandonment of legal permanent residence status, and consular processing matters.

Responsibilities include:

• Launching and overseeing immigration filings for corporate and private clients
• Setting up and inviting teams to collaborate through dedicated software systems
• Updating and tracking data flows in our customized application suite
• Supporting attorneys with document management
• Ensuring translation requests for documents are handled properly
• Managing and updating profiles in our immigration case management system
• Updating statuses on internal boards for various filings either in progress or closed
• Reviewing submissions checklists and coordinating with our vendors
• Leading consular processing including opening of US Embassy accounts on behalf of clients
• Review of DS-160s (online non-immigrant visa applications) and preparation of consular processing packs ahead of Embassy interviews
• Scheduling of US Embassy interviews and a prep call with our team in advance
• Review of passport status updates via the Department of State website
• Communication with clients on visa processing and passport status updates
• Updating our immigration software for future expiration dates on issued visas
• Occasional “light” translations (Hebrew to English) and ad hoc tasks

General requirements/skills:

• Bachelor’s degree in law
• Highly detail oriented
• Ability to work independently
• Excellent verbal and written communication skills
• The ability to relate and communicate to clients and people at all levels
• Native level English a must; advanced level Hebrew preferred
• Faultless spelling and grammar
• The ability to effectively prioritize and administer tasks as well as flexibility to do occasional work outside of office hours

Preferred requirements/skills:

• Minimum of 2-3 years of experience in a business, IT operations or legal setting
• Prior experience in immigration law is an advantage but not a must
• Degree in law and / or experience as an attorney in a fast pace, legal setting