Executive Assistant

Schear Immigration is a boutique immigration law firm specializing in U.S. business and family immigration law. Our offices are located at 22 Rothschild in Tel-Aviv. We are looking for a vibrant and dynamic person to fill the full-time position of Executive Assistant who will be able to join our team assisting the attorneys in the preparation and submission of petitions and related tasks including:

• Law office administration including PA tasks for the Founding Partner.
• Managing the calendar of Founding Partner and support of executive and legal team.
• Communication between the SI legal team and client teams.
• Obtaining documentation from clients and meeting with them as necessary.
• Managing client documentation, ensuring that requested items were provided.
• Filling out various types of visa application forms.
• Preparing exhibits, petitions, and application packages for submission.
• Dealing with application filing fees and scheduling visa interviews.
• Managing documents in our immigration case management system.
• Supporting the finance and operations teams with billing and collection.
• Coordination with outsourced suppliers and expense tracking.
• Employee welfare – planning office activities, employee gifts, etc.
• Assisting with business development events (seminars, conferences).
• Updating our social media platforms and website.
• Light translations when needed (Heb to Eng).

Preferred requirements/skills:

• Bachelor’s degree or equivalent experience
• Native-level Hebrew speaker – must.
• English fluency – must.
• Highly detail-oriented.
• Ability to work independently.
• Excellent verbal and written communication skills.
• The ability to relate and communicate to clients and people at all levels.
• Faultless spelling and grammar.
• The ability to effectively prioritize and administer tasks as well as the flexibility to be available outside of office hours.