Personal Assistant & Office Manager

We are a fast-growing, VC-backed technology startup developing an innovative, mission-critical solution for large-scale infrastructure. Our technology combines advanced hardware, software, and AI to help organizations improve safety, reliability, and operational efficiency.

The company is in a strong growth phase, working with global customers and operating in a dynamic, high-impact environment.

We are looking for a highly capable, proactive, and service-oriented Personal Assistant & Office Manager to provide high-level, professional support to the CEO while owning the day-to-day operations of the office. We are looking for someone who anticipates needs, identifies issues before they arise, exercises strong judgment, and drives things forward independently.

The ideal candidate is highly organized, articulate, responsive, and resourceful, with a strong sense of ownership, a genuine service mindset, and a commitment to creating an excellent employee experience. They thrive on making things happen, handle multiple priorities with confidence and discretion, and consistently follow through from start to finish.

The Personal Assistant & Office Manager reports to the Director of HR.

Responsibilities:

Executive & Travel Support

• Provide high-level support to the CEO, including complex calendar management, meeting coordination, and day-to-day executive support.
• Coordinate meetings with investors, customers, partners, and other external stakeholders, including scheduling, logistics, and follow-up as needed.
• Own end-to-end travel coordination for employees and executives, including flights, hotels, ground transportation, visas, and travel logistics.
• Ensure travel arrangements are aligned with company policies and budgets.

Office & Workplace Operations

• Own the day-to-day office operations and ensure all workplace services and operational needs are managed efficiently and smoothly.
• Manage office maintenance and workplace services, including vendors, facilities, cleaning, deliveries, supplies, kitchen operations, parking, and other day-to-day office needs.
• Serve as the main point of contact with building management and coordinate all building-related services, maintenance, access, and operational matters.
• Oversee facilities inspections, preventive maintenance, and required compliance checks, including fire safety systems, sprinklers, air-conditioning systems, and other office infrastructure.
• Manage operational and office-related budgets, purchasing, and ongoing expenses.
• Identify operational needs proactively and drive practical solutions from start to finish.

People & Employee Experience

• Support HR with welfare initiatives, company events, and other employee experience activities.
• Ensure a professional and welcoming experience for visitors, guests, and employees.

What You Bring:

• At least 5 years of experience as an Executive/Personal Assistant, Office Manager, Workplace Operations Manager, or in a similar administrative or operational role, preferably within a high-tech or startup environment.
• Exceptional organizational skills, strong ownership, high attention to detail, and the ability to manage multiple priorities independently.
• High availability and flexibility, with the ability to respond quickly to urgent needs and last-minute changes when required.
• Proactive, service-oriented, and hands-on approach, with strong interpersonal and communication skills.
• Strong problem-solving skills and the ability to identify needs, make sound decisions, and drive tasks through to completion.
• Comfortable working with digital tools, workplace systems, and modern business applications, with the ability to learn new tools quickly.
• Highly articulate, with excellent verbal and written communication skills in Hebrew and English, along with a high level of discretion and professionalism.