Operations & Administration Coordinator

Operations & Administration Coordinator

Ramat Gan | Full-Time | Immediate Start

A long-established and leading family-owned diamond company, located at the Israel Diamond Exchange in Ramat Gan, is looking for an Operations & Administration Coordinator for a diverse, long-term position with broad responsibilities.

We are a small, family-oriented office with a personal, pleasant and close-knit working environment. This is an independent, hands-on role in which the coordinator serves as a central figure in the company’s day-to-day operations, working closely with management, the team and external professional service providers.

Responsibilities

* Coordinating, managing and following up on ongoing company processes, from initial handling through completion and closing the loop.

* Working closely with accountants, attorneys, banks, insurance companies, suppliers and other professional service providers.

* Handling and following up on invoices, payments, collections and financial commitments.

* Coordinating diamond import and export processes, including documentation, supplier communication and domestic and international shipments.

* Assisting in improving and streamlining the company’s work processes.

* Coordinating with various internal and external parties and ensuring tasks are carried out and completed.

* Receiving visitors, providing hospitality at the office and offering ongoing office support.

* Providing management with ongoing assistance on a variety of operational and administrative matters.

Requirements

* Previous experience in an administrative role – required.

* Experience working with multiple parties and managing several tasks simultaneously.

* Strong organizational skills, a high level of responsibility, attention to detail and excellent follow-up abilities.

* Ability to work independently and take initiative.

* Ability to learn quickly and adapt to a wide range of responsibilities.

* Experience working with suppliers and external parties – an advantage.

* Familiarity with financial matters – an advantage.

* Good command of Microsoft Office, particularly Excel.

* Excellent interpersonal and customer service skills, with the ability to work with a variety of interfaces.

* Discretion, reliability and sound judgment.

No formal bookkeeping qualification is required. Training and guidance on the company’s specific work processes will be provided as part of the role.

Position Details:

* Full-time position, Sunday–Thursday, with some flexibility in working hours.

* No work on holiday eves.

* Immediate start.

Further details will be provided during an initial phone conversation.