Billing and Office Administrator for a Leading Boutique IP Law Firm (Tel Aviv)

We are a boutique IP law firm in Tel Aviv, top-rated by all major legal guides, serving major international clients, including Fortune 100 companies. We operate to the standards of the world's leading global law firms and offer a close-knit team, a flat structure with direct work alongside the partners, and a competitive salary.

We are looking for a Billing and Office Administrator to join us for a long-term, full-time role at our office in Hagag Towers (Ha'arbaa Street, Tel Aviv). The role is primarily focused on billing and accounts (around 50%), alongside office administration and support for the firm's litigation and enforcement work.

Responsibilities

• Billing and account: generating, reviewing, correcting and issuing client invoices; submitting invoices through clients' e-billing platforms; responding to client billing queries; following up on payments and reconciling accounts.
• Office administration: day-to-day office management, managing partners' calendars, and correspondence with clients.
• Litigation and enforcement support: logistics for court filings, tracking hearing dates, and coordinating with Customs, the Police and private investigators on enforcement matters.

Requirements

• At least 2 years of experience in a similar role (law firm experience is an advantage).
• Native-level Hebrew and English, with excellent writing skills in both.
• Hands-on experience in accounts payable/receivable and a basic understanding of accounting principles.
• Strong organisational skills and a sharp eye for detail, including spotting billing errors and reconciling figures.
• Proficiency in Microsoft Excel.
• Willingness and flexibility to take on a broad range of office administration tasks.
• Experience with e-billing platforms (e.g. Legal Tracker, CounselLink, Brightflag, etc.) is an advantage.
• Full-time availability for an on-site position at our Tel Aviv office (Ha'arbaa Street) (this is not an hybrid position).
• References required.