Executive Assistant

Role Overview

We’re looking for an exceptional Executive Assistant to work directly with the CEO and support the broader executive team. This is not a traditional administrative role. You will work at the center of the company, helping the CEO and leadership team stay focused, organized, and moving fast. You’ll work with customers, investors, hiring, product, operations, finance, board activities, and strategic projects. The role requires someone highly organized, proactive, sharp, and trustworthy- someone who can handle a fast-moving environment, manage multiple priorities at once, and make sure important things actually get done.

About Dots

Dots is a global IT operations and logistics platform helping companies manage employee equipment across 70+ countries. We support the full lifecycle of IT equipment: procurement, delivery, warehousing, onboarding, offboarding, and asset management — through one platform and global operational network.

Responsibilities:

• Manage the CEO’s calendar, priorities, meetings, and day-to-day schedule.
• Coordinate meetings with executives, customers, investors, partners, and external stakeholders. Prepare agendas, documents, and meeting materials.
• Join selected leadership meetings to capture decisions and track follow-up actions.
• Ensure key commitments, deadlines, and action items are completed.
• Track cross-company projects and facilitate their progress.
• Coordinate board meetings, investor meetings, and leadership sessions.
• Support business travel, logistics, and scheduling across multiple countries and time zones.
• Draft and coordinate emails, presentations, updates, and internal communications.
• Support selected hiring processes and executive interviews.
• Collaborate with Finance, HR, Legal, Product, Sales, CS, and Operations.
• Take ownership of ad-hoc projects requiring coordination and follow-through.
• Identify and address tasks that fall between the cracks.
• Improve executive processes, meeting structures, and workflows across the leadership team.

Requirements:

• 3–6 years of experience in an Executive Assistant, Operations, Project Coordination, Office Management, or similar role.
• Excellent organizational and prioritization skills.
• Strong attention to detail.
• Ability to manage multiple moving parts simultaneously.
• Proficiency in written and spoken English and Hebrew.
• Experience working directly with senior executives.
• High level of discretion and judgment.
• Strong communication skills and confidence in following up with senior stakeholders.
• Proficiency with technology and ability to learn new tools quickly.
• Ability to work independently and solve problems without waiting for detailed instructions.
• Calm under pressure with a strong sense of urgency.
• Highly reliable and consistent.

Role Characteristics

This position involves working directly with the CEO and executive team. Exposure includes:

• Company strategy
• Fundraising and investors
• Customers and commercial activity
• Product and technology
• Operations and global expansion
• Hiring and organizational growth
• Finance and legal processes
• Board and leadership activity

This is a high-accountability role involving daily interaction with customers, investors, hiring, product, operations, finance, board activities, and strategic projects. The role may grow over time into broader responsibilities within Executive Operations, Business Operations, or Project Management.