Executive Personal Assistant

For one of our clients, we are looking for an experienced Executive Personal Assistant to provide comprehensive personal and operational support to a senior business executive.

This is a highly trusted, hands-on role with broad responsibility for managing the executive’s day-to-day personal affairs and ensuring that a wide range of tasks, arrangements and ongoing needs are handled seamlessly.

The role goes well beyond traditional administrative support. It requires someone who can take full ownership, manage multiple moving parts simultaneously and anticipate needs.

Key Responsibilities

Managing a complex personal calendar, meetings, appointments, reminders and daily schedule

Maintaining and managing multiple ongoing tasks, proactively following up and ensuring completion

Handling personal administration, bills, payments and various day-to-day arrangements

Coordinating travel, transportation and related logistics

Managing household-related matters and coordinating with household staff, cleaning services, suppliers and other service providers

Coordinating vehicle maintenance and other ongoing personal arrangements

Managing recurring orders, purchases and preparations for weekends, holidays and special occasions

Managing gifts and arrangements for holidays, events and special occasions

Coordinating and following up on matters related to philanthropic activities

Managing and overseeing administrative support staff

Coordinating meeting logistics and ensuring appropriate preparation

Communicating with a wide range of external parties, institutions and service providers

Working in both Hebrew and English as required

Requirements

Proven experience as an Executive Personal Assistant, Private PA, Executive Assistant or in a comparable high-trust role

Demonstrated ability to take end-to-end ownership of multiple personal and operational matters

Exceptional organizational skills, attention to detail and follow-through

Strong prioritization skills and the ability to manage multiple tasks and stakeholders simultaneously

High level of initiative, resourcefulness and problem-solving ability

Strong service orientation combined with excellent judgment and professional maturity

Ability to work effectively in a fast-paced environment with changing priorities

High proficiency in English

Absolute discretion, reliability and integrity

Sensitivity and adaptability when working within a private and family environment

Willingness to handle a broad range of responsibilities, from complex coordination to everyday practical matters

We are looking for someone who naturally takes ownership, stays several steps ahead and knows how to make things happen quietly and efficiently.

This is a role for a person who understands that no detail is too small when the responsibility is to ensure that everything runs smoothly.