Executive Personal Assistant

Zealot (zealotlabs.com) builds AI systems that find zero-days, emulate target devices, and develop working exploits for U.S. defense and intelligence customers. We are backed by tier-1 U.S. venture firms and industry leaders, with a team that includes alumni of Anthropic, xAI, NSA, USCYBERCOM and Anduril.

We’re looking for an Executive & Personal Assistant to the Founder: a highly organised, proactive person who takes pride in making someone else’s day run exceptionally well. You’ll own the details that protect the founder’s time and attention, keep commitments on track, and make both professional and personal logistics run smoothly.

This is a hands-on executive and personal assistance role. It suits someone who genuinely enjoys organising, anticipating needs, solving practical problems and following through—not just being close to a startup’s big decisions.

What you’ll do

• Own a busy calendar: schedule meetings, resolve clashes, protect focused time and adapt quickly when priorities change.
• Prepare meeting briefs and materials, capture actions where needed, and follow up so commitments do not get lost.
• Coordinate with the team, customers, investors and external contacts to keep communication and logistics clear and timely.
• Manage personal appointments, reservations, errands and day-to-day administration alongside executive support.
• Coordinate service providers, bookings, expenses and receipts, keeping the small but important details organised.
• Arrange travel, accommodation and itineraries, and join trips when needed to support the founder. Travel is part of the responsibility; the core of the job is reliable day-to-day executive and personal assistance.
• Anticipate needs, flag problems early and see tasks through without repeated reminders.
• Handle confidential business and personal information with discretion and sound judgment.

Who you are

• You genuinely want to do EA/PA work and find satisfaction in being a dependable, effective partner to the person you support.
• Highly organised and detail-oriented, with strong prioritisation and follow-through across multiple moving parts.
• Resourceful and calm when plans change; comfortable taking initiative and asking clear questions when needed.
• An excellent written and spoken communicator in English.
• Discreet, trustworthy and comfortable managing both professional and personal responsibilities.
• Comfortable with the changing priorities of supporting a founder and able to travel internationally at very short notice for extended periods when required.
• Experience in executive assistance, personal assistance or a similarly hands-on coordination role is valuable. We care most about evidence of reliability, judgment and ownership.

What you’ll get

• A close, high-trust working relationship with the founder.
• Meaningful ownership of the systems and routines that keep a busy founder effective.
• A small, ambitious team where thoughtful execution and dependable support make a visible difference.
• The opportunity to deepen your executive-support and operational skills in a fast-moving company.

This is a full-time, on-site role in Tel Aviv. If you take pride in being the person who keeps everything organised and makes sure things get done, we’d love to hear from you.