Office Coordinator

About

Candex is a rapidly growing private global B2B fintech company on a mission to reshape the way businesses transact. Our tech-based solution makes purchasing fast and easy for enterprise buyers. Recognized in the ProcureTech 100 for Procurement Innovation, our SaaS Platform and accompanying services completely transform the buying experience for large companies around the globe. Buyers enjoy the simplicity of Candex for their purchases, vendors get paid faster, and procurement teams love the increased control they gain over purchases — Everyone wins!

We serve companies in the Global 2,000 and our existing clients include some of the world’s biggest corporations. We’ve raised over $130M from leading investors including Goldman Sachs, 9Yards Capital, JP Morgan, American Express, Altos, Craft, and NFX. Available in almost 50 countries, Candex is expanding our already robust footprint and is looking for ambitious, fun people to join us on our mission to revolutionize the way businesses engage and pay their suppliers.

The Role

We're looking for a high energy and proactive part time Workplace Coordinator (80% position) to join our growing Office and Admin team. You'll manage day-to-day operations for one of our office floors and coordinate team events, both internal and external. The ideal candidate is highly service-oriented, organized, and thrives in an in-person environment - with real opportunity to shape and elevate the office experience as a top place to work.

In Office Days: Monday - Thursday Working Hours: 08:30 to 17:30

Responsibilities

• Oversee all office maintenance and operations, including grocery and office supply orders, liaising with service providers, and handling maintenance issues.
• Maintain a pleasant and functional working environment at all times.
• Greet candidates and visitors and show them to their meeting room.
• Assist coordinating company events, happy hours and gatherings.
• Provide office concierges services to candidates, employees and management, including organizing parking, deliveries, and assisting international visiting employees with accommodations.
• Work closely with our office manager on ad hoc projects.
  
  

• 1-3 years of experience in an administrative or operational role
• Strong written and verbal English skills - a must
• Positive, patient, people-first attitude with strong interpersonal skills
• Able to multitask and work independently or collaboratively in a fast-paced environment
• Detail-oriented, proactive, and creative, with strong follow-through on deadlines
  
  

• We are humble, hungry, intelligent and collaborative. Work alongside teammates who value curiosity, kindness, and shared success.
• Competitive Compensation – Earn a salary and benefits that reflect your skills and impact.
• Parental Leave – Take meaningful time to bond with your growing family.
• Flexible Work Environment – Balance life and work with adaptable schedules.
• Global Team + Mindset – Join a diverse, international team that thinks beyond borders.
• Tech Setup – Get the gear and support you need to work comfortably.
• Professional Development – Grow your skills with training and learning sessions.
• Internal Mobility – Explore new global roles and career paths without leaving the company.
• Team Outings – Connect and celebrate with colleagues through regular social events.
  
  

• Be a Stickler for Details - we think about the details when making decisions and ensure we haven’t overlooked anything.
• Debate, Decide, Deliver - Candexers foster a culture of open debate so we can make the right decision.
• Innovate to Simplify - we continuously look for simpler ways to do everything.
• Follow Through, Follow Up - we are always moving the ball forward – when we say we will do something, we do it.
• Attract & Develop the Best - we expect each hire to raise the bar, and once they start, they should continue to develop their skills with the support of leadership.
• Keep an Obsessive Customer Focus - our customers’ satisfaction is our obsession, and we will stop at nothing to make their experience simple & flawless.
• Learn & Be Curious - we foster an environment of continual learning and encourage challenging questions and believe curiosity drives innovation and improvement.
• Act with Integrity & Professionalism - we act with honesty, transparency, and ethical principles – ensuring our actions align with our values.