Operations Coordinator

Job Description

We are looking for an organized, proactive, and service-oriented Operations and Administration Coordinator to support the ongoing activity of our departments at Ben Gurion Airport.

Position scope: 70% part-time position.

This role is responsible for coordinating, monitoring, and managing the administrative and operational support framework that enables smooth day-to-day departmental activity, including training coordination, qualifications tracking, procedures, logistics, employee services, welfare activities, and interfaces with headquarters teams.

Responsibilities

Administrative and Operational Coordination

• Coordinate, monitor, and support administrative and operational processes shared across departments at Ben Gurion Airport.
• Assist in preparing reports, presentations, summaries, and working documents according to departmental needs.
• Support the follow-up of decisions, tasks, and timelines, while identifying gaps and escalating them to the relevant stakeholders.
  
  

• Coordinate and manage the administrative aspects of training programs, certifications, authorizations, and refresher sessions.
• Monitor employee qualifications, approval validity, and completion of training requirements.
• Maintain databases and produce control reports related to training and qualification status.
  
  

• Coordinate, update, and distribute procedures, guidelines, and professional documents.
• Track completion of “read and sign” processes, required documentation, and recordkeeping activities.
• Assist in preparation for audits and inspections, and monitor the implementation of corrective actions.
  
  

• Coordinate logistics, procurement, equipment, and employee service needs across departments.
• Work with suppliers and headquarters units to support ongoing operational requirements.
• Coordinate welfare activities, team-building days, and departmental events.
  
  

• Maintain ongoing communication with department managers and professional teams at Ben Gurion Airport.
• Coordinate with headquarters units and internal organizational stakeholders on matters within the role’s responsibility.
• Provide cross-functional administrative and operational support while maintaining clear priorities, documentation, and follow-up.
  
  

• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
• Strong communication and coordination skills.
• Ability to work effectively with various internal and external stakeholders.
• Proactive approach, service mindset, and strong follow-up capabilities.
• Experience in administration, operations coordination, training coordination, or a similar role – an advantage.