Executive & Personal Assistant to the Founder

Taib Group is looking for an Executive & Personal Assistant to the Founder, reporting directly to the Chief of Staff and working closely with the Founder.

This is a trusted, hands-on role combining executive and administrative support, complex calendar and travel management, personal coordination, and responsibility for a broad range of ongoing and ad hoc matters.

The management of the Founder’s time, schedule and day-to-day priorities is at the heart of the role. We are looking for someone who combines excellent administrative skills with sound judgment, attention to detail and a genuine sense of ownership - someone who can take a matter from the initial request through to successful completion.

Key Responsibilities

• Own and manage the Founder’s complex, fast-changing calendar and daily schedule, balancing priorities, locations, travel time and real-time changes.
• Coordinate meetings end to end, ensuring the right participants, context, location, agenda and materials are in place when relevant.
• Manage business and personal travel arrangements, including flights, accommodation, transportation, itineraries and travel documentation, working with travel agents, aviation teams and other service providers.
• Support selected personal and family-related matters as needed.
• Coordinate visits, delegations, events and other ongoing or ad hoc matters, serving as the point of coordination between the relevant internal teams, professionals and service providers.
• Maintain clear oversight of open items, proactively follow up, anticipate potential issues and ensure that nothing falls between the cracks.
• Take ownership of assigned matters from start to finish, knowing when to act independently and when to escalate.
• Provide clear and timely updates to the Chief of Staff and Founder on progress, changes and matters requiring a decision or intervention.
• Handle sensitive business and personal information with discretion, confidentiality and sound judgment.

What We’re Looking For

• Typically 3–6 years of relevant experience as an Executive Assistant, Personal Assistant or in a comparable high-responsibility support role.
• Experience supporting a business owner, senior executive or private/family office is a strong advantage.
• Excellent calendar, organizational and time-management skills.
• Strong attention to detail and consistently high standards of execution.
• A proactive and solution-oriented approach, with the ability to anticipate needs and identify issues before they become problems.
• Sound judgment, strong prioritization skills and a clear sense of ownership.
• A hands-on, service-oriented mindset and comfort moving between routine administrative needs and more complex, high-responsibility matters.
• Ability to manage multiple priorities independently and follow them through to completion.
• Ability to remain calm, responsive and effective when plans change at short notice.
• Strong interpersonal and communication skills, with confidence working with senior stakeholders and external service providers.
• Excellent written and spoken Hebrew and English.
• High level of discretion, reliability and integrity.
• Strong proficiency with Outlook, Microsoft Office, Monday.com and AI tools.

Working Environment

This is a full-time, primarily office-based position in Herzliya.

Regular presence in the office is an important part of the role. At the same time, given the dynamic and international nature of the Founder’s activities, the position allows for reasonable flexibility in working arrangements when operational needs, travel schedules or non-standard working hours require it.

The role may occasionally require responsiveness outside standard working hours, as well as occasional international travel.

The Opportunity

The role offers close exposure to the Founder, Chief of Staff and senior leadership of an international business group, with the opportunity to gain broad experience across executive support, international activity, personal coordination and complex day-to-day operations.

It is particularly suited to someone who enjoys bringing structure to a dynamic environment, taking responsibility and seeing matters through from beginning to end.