Administration & Office Executive

Job Title: Administration & Office Executive

Location: Holon, Israel (32.016° N, 34.767° E)

Employment Type: Full-time

Seniority Level: Associate / Mid-Senior level

About Us:

We are a wholly-owned subsidiary established in Israel by a top-tier leading Chinese automotive manufacturer. Our mission is to empower the long-term growth and market presence of our vehicle brands in Israel through our "In Israel, For Israel" deep localization strategy.

About the Role:

We are seeking an organized, proactive, and detail-oriented Administration & Office Executive to oversee our daily operations in Holon. You will play a crucial role in managing office facilities, providing executive administrative support, coordinating travel logistics, and supporting local HR/Finance compliance in a dynamic environment.

Key Responsibilities:

• Office & Facility Management: Oversee day-to-day office operations, vendor relations, and maintenance. Manage office supplies, equipment, and furniture to ensure a safe, efficient workspace.
• Administrative Support: Provide end-to-end admin support to the local team and visiting executives, including calendar management, correspondence, and preparing bilingual documents/presentations (English & Hebrew).
• Travel & Logistics: Coordinate domestic/international travel, accommodation, and transportation for staff and guests. Process travel expenses and reimbursements per company policy.
• Vendor & Contract Management: Source, evaluate, and manage local service providers (cleaning, catering, IT, maintenance). Assist with service contract administration.
• Events & Meetings: Plan and execute internal team events, meetings, and small-scale external events, handling venue booking and logistics.
• Documentation & Compliance: Maintain physical and digital filing systems. Assist HR and Finance teams with local administrative compliance and record-keeping.

Qualifications:

• Education: High school diploma required; Associate’s or Bachelor’s degree in Business Administration or related fields is a plus.
• Experience: 5–10 years of proven experience in office administration, executive assistant, or office management roles (preferably within an international company or start-up in Israel).
• Skills: Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Excellent organizational, multi-tasking, and problem-solving skills with high attention to detail.
• Languages: Fluency in Hebrew and professional working proficiency in English are mandatory.
• Other: Discreet with sensitive information, reliable, and able to thrive in a fast-paced environment. A valid driver's license is preferred.

What We Offer:

• Competitive salary and benefits package.
• Dynamic work environment within an expanding global company.