Office Manager

About the Company

Magenta Medical is a Class III medical device company developing the world’s smallest heart pump, meant to provide minimally invasive support to the heart during acute episodes of dysfunction. The Elevate™ System is multi-disciplinary, involving mechanical engineering, materials science, electrical engineering, software, algorithms, and state-of-the-art catheter fabrication techniques. As we approach commercial manufacturing and scale-up, we're expanding our Operations, Engineering, Clinical Support, R&D, and Marketing teams. We are looking for the best people possible who can help us advance the Elevate™ System to the market and help us save more lives.

About the Role

Magenta Medical is looking for an Office Manager to join our HR team, manage day-to-day office operations, and help create a well-organized, welcoming, and positive workplace for employees and visitors.

This hands-on role combines office management, facilities, vendors, logistics, and employee experience, with ongoing coordination across teams and service providers.

Responsibilities

• Oversee the day-to-day running of the office, including supplies, groceries, and kitchen stock, parking, cleaning services, facilities, and general administrative needs.
• Serve as the main point of contact for vendors and service providers related to office operations, facilities, IT, and logistics.
• Coordinate and execute employee welfare and engagement activities, including company events, happy hours, holiday celebrations, birthdays, and gifts.
• Serve as a point of contact for employees regarding day-to-day office-related queries and needs.
• Host and coordinate visits for international employees and guests, ensuring a welcoming and seamless experience throughout their stay.
• Provide ongoing administrative and operational support to the HR and Recruitment team.

Qualifications

• Minimum of 2 years of experience in a similar or relevant role.
• Bachelor’s degree in a relevant field.
• High level of English proficiency.
• Proficiency in Microsoft Office and Outlook; experience with Canva is required.
• Knowledge of the HiBob HR system is an advantage.
• Experience working in a fast-paced startup environment is an advantage.
• Excellent communication and interpersonal skills, with the ability to work effectively as part of a team.
• Ability to work independently, take initiative, and manage multiple tasks and priorities.
• Proactive, service-oriented approach with a positive, “can-do” attitude.
• Strong attention to detail and problem-solving skills.