Site Administrative Assistant Tel-Aviv

Mission

As Site Administrative Assistant, you are responsible for the overall office management and act as the contact person between Headquarters and site. You perform a variety of administrative functions including general administration, logistics support, accounting, travel arrangements, supporting local Proton Therapy site.

Challenges we trust you with

General administrative tasks including

• Coordinating meetings
• Taking incoming calls and providing information to callers
• Incoming and outgoing correspondence
• Composing memos and generating reports
• Organizing business related travel itineraries to and from the site, plan hotel stays, taxis and car pool management
• Providing HR support (tracking vacation & coordination with payroll)
  
  

• Tracking the receipt and shipping of all spare parts for the site
• Coordinating delivery and shipping of equipment and parts with other sites
• Following up on the ordering, shipping and warehousing of all parts and materials to support operations
  
  

• Managing site purchasing accounts (vendors, subcontractors, etc.)
• Monitoring and recording petty cash and site financial account usage
• Preparing and monitoring invoices and expense reports
  
  

• Minimum 5 years’ experience as Administrative Assistant or Office Manager
• Strong written and verbal communication skills in English
  
  

• Capable of working autonomously
• Able to manage your time efficiently
• Able to follow rules and regulations and to deliver on strict deadlines
• A team player with strong interpersonal skills
  
  

• You have an experience in HR or accountancy administration;
• You have strong knowledge of MS Office whereas knowledge of SAP
• You have ideally an experience in an international environment