Personal Assistant to Chief Executive Officer

Executive Assistant to the CEO | Mainstream Media

Mainstream Media is a full-service advertising agency based in Kiryat Bialik, serving around 30 active clients across social media, paid campaigns, content and video production, podcasts and AI solutions. We are looking for an Executive Assistant to work directly with the CEO and take ownership of the agency's day-to-day operations.

About the role

You will be the CEO's right hand and a central point of contact for the business. Key responsibilities include:

• Serving as the first point of contact for clients reaching out to the CEO: understanding their needs, resolving what can be resolved and routing the rest promptly and professionally
• Managing the CEO's calendar and coordinating meetings
• Overseeing ongoing financial administration: expense and invoice documentation, VAT preparation, liaising with the external accounting firm, and handling pension and payroll processes
• Managing client collections
• Supporting the production department: managing the production calendar and scheduling shoot days with clients
• General office management and operations

What we are looking for

• 2+ years of experience as an Executive Assistant, Office Manager or in a similar administrative-financial role
• Excellent written and verbal communication skills and a strong client-facing presence
• Working knowledge of bookkeeping and experience collaborating with accountants, a significant advantage
• Highly organized, detail-oriented and able to manage multiple priorities simultaneously
• Full proficiency in Google Workspace and willingness to work with AI tools
• Proactive, resourceful and solution-driven

Details

• Full-time position, on-site at our offices in Kiryat Bialik.
• To apply, send your CV to [email protected]