Office Operations Manager

About the Role

Aqua Security is a global leader in cloud-native security, helping some of the world’s largest organizations protect their applications and infrastructure across cloud, containers, Kubernetes, and serverless environments.

We’re looking for a highly organized, proactive, and service-oriented Office & Operations Manager to own the day-to-day workplace and operational experience in Israel.

This is a hands-on and highly visible role that combines office operations, global travel coordination, executive support, and employee experience. You’ll be responsible for keeping the office running smoothly, ensuring seamless travel arrangements for employees and executives, supporting a senior leader with calendar management, and creating a professional and engaging workplace experience.

The ideal candidate is someone who is exceptionally organized, takes full ownership, knows how to manage multiple priorities, and enjoys being the person who makes things happen behind the scenes.

What You Will Own

Office & Workplace Operations

• Own the day-to-day operations of Aqua’s Israeli office, ensuring a smooth, professional, and welcoming workplace experience
• Manage office maintenance, including vendors, facilities, deliveries, supplies, and workplace services
• Manage operational and office-related budgets
• Identify operational needs proactively and drive solutions from start to finish
• Maintain strong relationships with office vendors and service providers and ensure high-quality service

Travel Management

• Own end-to-end travel coordination for employees and executives, including flights, hotels, ground transportation, visas, and travel logistics
• Coordinate domestic and international business travel across multiple locations and time zones
• Manage last-minute changes and unexpected travel challenges with speed and discretion
• Work with travel agencies and external providers to ensure an efficient and cost-effective travel experience
• Ensure travel arrangements follow company policies and budgets

Executive Support

• Provide trusted administrative support to a senior leader, including calendar management, meeting coordination, scheduling, and prioritization
• Coordinate internal and external meetings and ensure smooth day-to-day communication
• Handle sensitive and confidential information with a high level of discretion and professionalism
• Support ad-hoc executive and operational needs as required

Employee Experience & Events

• Partner with HR and People teams on employee-facing initiatives, onboarding/offboarding logistics, and workplace activities
• Help create a workplace experience that reflects Aqua’s culture and makes employees feel supported and connected
• Support company-wide and leadership events from planning through execution

Requirements:

• 3+ years of experience in Office Management, Operations, Executive Assistance, Workplace, Travel Coordination, or a similar role
• Experience supporting a senior executive, including calendar and meeting management
• Strong experience working with vendors, facilities, and external service providers
• Excellent organizational and multitasking skills with exceptional attention to detail
• Strong ownership mindset — you identify what needs to happen and make sure it gets done
• Excellent communication and interpersonal skills with a highly service-oriented approach
• Ability to work independently, prioritize effectively, and remain calm under pressure
• Strong written and spoken English and Hebrew

Nice to Have

• Experience in a high-tech, SaaS, or cybersecurity company
• Experience supporting a global or distributed organization
• Familiarity with travel management platforms and corporate travel policies

Why Aqua?

At Aqua, you'll be at the heart of the employee experience while working in one of the most exciting areas of technology — cloud-native cybersecurity.

This is an opportunity to join a global organization, work closely with employees and senior leadership, and have real ownership over the way our office, travel, and day-to-day operations run.

If you're the person everyone turns to when something needs to get done — and you love making complex things feel simple — we'd love to meet you