Administrative Assistant

ADMINISTRATIVE ASSISTANT

Location: Nairobi, Kenya
Employment Type: Full-time
Department: Administration
Reports To: Sales Manager

About Habav

Habav is a modern freight, logistics, transportation and shipping company helping businesses move goods across borders with greater speed, visibility and control.

As we continue to grow, we are looking for a highly organized, proactive and dependable Administrative Assistant to support the smooth running of our day-to-day operations.

The Role

The Administrative Assistant will provide administrative and coordination support to the team, helping ensure that documentation, communication, scheduling and routine office activities are handled efficiently and professionally.

The ideal candidate is organized, detail-oriented and able to manage multiple tasks while maintaining accuracy and professionalism.

Key Responsibilities

- Provide day-to-day administrative support to the team.
- Manage correspondence, emails, records and routine documentation.
- Organize and maintain physical and digital files.
- Assist with preparing reports, presentations, invoices and other business documents.
- Schedule meetings, appointments and internal activities.
- Maintain accurate records and databases.
- Support communication between departments, clients and service providers.
- Assist with preparing and following up on quotations, purchase requests and administrative documents.
- Coordinate office supplies and routine administrative requirements.
- Assist with customer and supplier communication where required.
- Support the Sales and Operations teams with administrative tasks.
- Assist with organizing meetings, events and other company activities.
- Handle confidential business information with discretion.
- Undertake other administrative duties as assigned.

What We're Looking For

- Previous experience in an administrative, office support or coordination role is an advantage.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Good working knowledge of Microsoft Office or Google Workspace.
- Strong attention to detail and accuracy.
- Ability to prioritize tasks and meet deadlines.
- Professional, reliable and proactive approach to work.
- Ability to work independently and as part of a team.
- Good interpersonal and customer-service skills.
- Experience in logistics, freight, transportation or a related industry is an advantage.
- A diploma or degree in Business Administration, Office Administration or a related field is preferred.

What Success Looks Like

Stay organized → Keep things moving → Support the team → Get things done.

We are looking for someone who brings structure, reliability and efficiency to the everyday work that keeps a growing business moving.

Why Join Habav?

You will join a growing logistics company where you will work closely with different parts of the business and gain practical experience in a fast-moving commercial environment.

This is an opportunity to take responsibility, develop professionally and contribute to the continued growth of Habav.

Go Beyond.

How to Apply

Interested candidates are invited to submit their application through the Apply button below and to the left.

Application Deadline: 12 September 2026

Habav is an equal opportunity employer and welcomes qualified candidates to apply.