Administrative Specialist

🚀 We are Hiring: Administrative Specialist

Company: Chery Automobile (Israel Subsidiary)

Location: Tel Aviv, Israel

Employment Type: Full-time

Chery Automobile is establishing its new subsidiary in Tel Aviv! We are seeking a highly organized, detail-oriented, and proactive Administrative Specialist to manage local office operations, support external liaisons, and ensure smooth cross-cultural communication between HQ and local operations.

💼 Key Responsibilities

1. Local Administration & Office Management

• Oversee daily office operations, procurement, inventory, and fixed asset records/inventory audits.
• Coordinate with vendors for equipment maintenance, property, cleaning, and administrative services.
• Adapt HQ administrative policies to fit local Israeli work customs, religious practices, and work schedules.

1. Local Compliance & Vendor Management

• Liaise with local agencies for business licenses, filings, and routine administrative compliance.
• Source, evaluate, and manage local suppliers to build a reliable local vendor database while mitigating administrative risks.

1. Travel, Receptions & Team Events

• Manage logistics, visas, travel arrangements, and post-arrival support for expatriate and local staff.
• Coordinate high-standard business receptions for HQ executives and visiting partners/clients.
• Plan team-building activities and holiday gifts tailored to local culture and employee engagement.

1. Expense Control & Workflow Approvals

• Monitor administrative budgets, control costs, and track routine operational expenses.
• Process, verify, and submit expense reimbursements through online portals (EBUY/e-workflows), ensuring data accuracy and regular reporting.

1. HQ Coordination & Cross-Functional Synergy

• Execute HQ policy implementations, task rollouts, and regular administrative reporting.
• Collaborate closely with Finance, HR, and Operations teams to ensure two-way alignment and smooth daily business functions.

🎯 Requirements

• Education: Bachelor’s degree or above in Business Administration, Management, or related fields.
• Experience: Proven track record in office management or overseas admin operations. Experience in multinational companies or Chinese enterprises is a plus.
• Language & Work Authorization:
• Native or professional proficiency in Hebrew (must hold permanent residency or a valid Israeli work authorization).
• Fluent English (written & spoken) for professional and supplier communication.
• Proficiency in Mandarin is an advantage for HQ coordination.
• Skills & Competencies:
• Knowledge of administrative expense tracking, asset management, and e-approval systems.
• Strong cross-cultural communication skills with deep respect for Israeli culture, religion, and business etiquette.
• Highly organized, execution-driven, and adept at multitasking in a fast-paced environment.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) with solid data organization capabilities.