Executive Assistant

HireMatch builds an AI-powered hiring platform that turns resumes, assessments, interviews, and candidate data into structured insights to help teams make faster, fairer, and more confident hiring decisions. We go beyond keyword matching with context-aware evaluation, predictive fit signals, and real-time dashboards that surface top candidates instantly. Our mission is to undo the hiring black box and bring transparency, merit, and measurable impact to recruiting — all powered by scalable AI and analytics.

Position Description

As an Executive Assistant, you will provide high-level administrative support to a VP, managing their calendar, communications, and travel while acting as a trusted point of contact across the organization.

Responsibilities

• Manage complex calendars and scheduling for leadership team, resolving conflicts and prioritizing effectively
• Coordinate domestic and international travel arrangements
• Draft, proofread, and manage correspondence and internal communications in Hebrew and English
• Prepare materials and coordinate logistics for meetings, including board meetings where relevant
• Manage expense reports and basic budget tracking for the executive's office

Must-have

• 2-5 years of experience managing complex calendars and travel arrangements, across time zones where relevant
• Experience drafting professional written correspondence, reports, or materials in both Hebrew and English
• Hands-on proficiency with Google Workspace or Microsoft 365, plus relevant travel/expense tools
• Experience supporting a director-level-or-above stakeholder in an EA/PA capacity

Nice to Have

• Experience supporting more than one executive at once
• Event and offsite planning experience
• Board-meeting coordination and materials preparation
• Budget or expense-management ownership