Office Manager

Company Description GL Urban Systems Planning & Management Ltd specializes in transportation and urban systems planning, including master plans, public transport planning, traffic forecasting, and fleet management model development. The company leads multidisciplinary teams of experts and consultants in transport, planning, construction, economics, society, environment, and engineering. Its areas of expertise include transport models, macro/mezzo/micro simulations, and GIS-based information systems. GL Urban Systems focuses on projects that improve productivity while balancing functional requirements, physical settings, environmental considerations, and cost-benefit value. The firm supports projects from initial program preparation and data research through statutory processes and final plan approval.

Role Description The Office Manager is a full-time, on-site role based in Tel Aviv-Yafo, responsible for ensuring efficient day-to-day office operations. This role coordinates schedules, meetings, manages office supplies and equipment, and supports internal and external communications. The Office Manager serves as a first point of contact for visitors and clients, provides customer service, and assists with documentation, filing, and data entry. The role also involves supporting management and project teams with administrative tasks, maintaining office systems and records, and collaborating with colleagues to streamline processes and uphold a professional office environment.

Qualifications

• Candidates should possess strong Communication and Customer Service skills to interact effectively with team members, partners, and visitors.
• Candidates should possess Office Administration and Administrative Assistance skills to manage schedules, records, and day-to-day office workflows.
• Relevant experience in office management or administrative coordination in a professional services or consulting environment is beneficial.
• Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks are required.
• Proficiency with common office software (e.g., word processing, spreadsheets, email, calendars) is expected; familiarity with project or document management tools is an advantage.
• Ability to work independently, maintain confidentiality, and collaborate with multidisciplinary teams is important.
• Fluency in English and Hebrew, both written and spoken, is highly beneficial.