Office Manager (Part Time)

We are looking for a proactive and highly organized Office Manager to join us in a part time position.

This role is front-facing and dynamic, combining office management and calendar coordination, and requires excellent interpersonal skills, a positive attitude, and the ability to manage multiple priorities in a fast-paced environment.

The person in this role will be the go-to person for day-to-day office needs and a key support figure, ensuring everything runs smoothly, efficiently while delivering an outstanding employee and guest experience.

Reporting To: Head of HR

Location: Rosh HaAyin, Monday, Tuesday, and Thursday, 08:00-17:00

Key Responsibilities:

• Serve as the first point of contact at the office reception, welcoming employees, guests, and visitors in a friendly and professional manner.
• Improve office processes and employee experience
• Oversee day-to-day office operations and administrative tasks to ensure the office runs efficiently.
• Act as the go-to person for office-related needs, questions, and ad-hoc requests.
• Vendor/supplier management
• Handle multiple tasks simultaneously while meeting tight deadlines in a dynamic environment.
• Support managers and employees with administrative coordination as needed.
• Identify issues, think creatively, and find practical solutions independently.
• Manage and coordinate the CEO’s calendars, meetings, and appointments, ensuring accuracy and smooth scheduling.

Needed Attributes:

• Highly interpersonal, empathetic, approachable, and service-oriented.
• Naturally positive, welcoming, and comfortable being front-facing.
• Strong ownership mentality.
• Ability to work under pressure and manage multiple urgent tasks at once.
• Problem solver and creative thinker
• Excellent organizational and multitasking skills.
• Exceptional attention to detail.
• Flexible, dynamic, and able to adapt quickly to changing priorities.
• A true team player who enjoys helping others and being the central point of coordination.

Qualifications & Requirements:

• Strong verbal and written communication skills.
• Proficiency in office tools and systems (e.g., MS Office).
• Ability to work independently and manage time effectively in a part-time role.
• High level of English (spoken and written).

Advantages:

• Experience in a front-desk or reception-facing role.
• Experience working in a fast-paced or startup environment.
• Strong problem-solving skills and ability to “make things happen.”
• Familiarity with supporting senior stakeholders.
• Proven experience in calendar management and meeting coordination.