Office Manager

Part-time | 3 days/week | 

Marketeam AI reinvents how businesses do marketing, with AI-powered, agent-led virtual marketing teams, slashing costs and implementation time from months to minutes. Our team blends marketing expertise, cutting-edge tech, and a deep commitment to client success.

We built the first agentic Integrated Marketing Environment (IME) - think of it as the IDE for marketing. Inside it, a team of AI agents plans, creates, and optimizes marketing work under human supervision, across everything from AEO and paid to influencer marketing.

Job Summary: As Office Manager at Marketeam.ai, you'll be a key part of our day-to-day operations, keeping the office running smoothly so the team can stay focused on building and scaling our product. This is a part-time role (3 days a week) and a great fit for a someone with experience in admin work.

Key Responsibilities:

Administrative Excellence: Manage day-to-day office operations, including scheduling, correspondence, and basic accounting/invoicing administration.

Visitor Engagement: Serve as the welcoming face of Marketeam.ai, greeting guests and clients professionally.

Team Support: Provide administrative support across the team, helping keep operations organized and efficient.

Task Prioritization: Juggle multiple responsibilities, prioritize effectively, and meet deadlines.

Data & Documentation: Maintain organized records, files, and internal documentation.

Vendor & Supply Coordination: Manage office supplies, equipment, and vendor relationships.

Collaboration: Work independently and as part of a small, fast-moving team, contributing to a positive office culture.

Qualifications:

Strong organizational skills, attention to detail, and ability to multitask.

Excellent interpersonal and communication skills.

Proactive, responsible, and adaptable mindset.

Proficiency in Microsoft Office / Google Workspace.

Basic knowledge of financial management/bookkeeping (invoicing, expense tracking

Know your way around systems such as: Morning, BuyMe

HR administration (onboarding, employee records) – advantage.

Available 3 days per week (with flexibility around exam periods).

What We Offer

A dynamic, startup work environment.

Exposure to the B2B/SaaS and marketing-tech world.

A warm, supportive team.