Executive Assistant

Company Description AFuzion Inc. is a global leader in safety-critical engineering services and products, with a primary focus on aviation and related high-integrity industries. The company provides engineering augmentation, training, gap analysis, mentoring, auditing, certification support, and software outsourcing for organizations seeking compliance with standards such as DO-178C, DO-254, ARP4754A, ISO 26262, and CMMI. AFuzion has trained tens of thousands of aviation engineers from the majority of the world’s top aviation companies and has supported more than 400 safety-critical manufacturers across over thirty countries. Its frameworks, templates, and checklists are widely adopted by engineers worldwide, and AFuzion maintains offices and partners in multiple regions, including Spain, Portugal, England, Italy, Turkey, Israel, Korea, and China. The company emphasizes rigorous safety, quality assurance, and regulatory compliance in all client engagements.
Role Description The Executive Assistant role at AFuzion Inc. is a full-time, on-site position based in Herzliya. The Executive Assistant will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports. This role will also involve organizing and maintaining documentation, preparing presentations and correspondence, and supporting the creation and tracking of proposals and internal reports. The Executive Assistant will serve as a key communication point between executives, internal teams, and external partners, ensuring timely responses and clear information flow. Additional responsibilities include handling office logistics, assisting with event coordination, and proactively identifying ways to improve administrative processes.
Qualifications

• Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management, travel coordination, and document organization.
• Candidates should possess experience with Executive Support and Expense Reports, including preparing, tracking, and reconciling executive expenses.
• Candidates should possess excellent Communication skills, both written and verbal, and be able to interact professionally with internal and external stakeholders.
• Candidates should possess strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency with office productivity tools (e.g., email, calendar, spreadsheets, and presentation software) and familiarity with collaboration platforms is beneficial.
• Prior experience supporting executives in a technology, engineering, aviation, or safety-critical environment is an advantage.
• A relevant diploma or degree in Business Administration, Office Management, or a related field is preferred, or equivalent practical experience.
• Ability to maintain confidentiality, exercise sound judgment, and work independently on-site in Herzliya is essential.