Administrative Assistant

Company Description Sphera Funds Management (“Sphera”) is a global investment firm founded in 2004, managing five distinct long/short equity strategies from its offices in Tel Aviv and New York. As Israel’s first and largest hedge strategy manager, Sphera focuses on disciplined, repeatable, fundamentals-based investing led by experienced investment teams. The firm is dedicated to generating strong, consistent risk-adjusted returns across different market cycles and macroeconomic conditions. Its investment professionals are supported by a robust business and operational infrastructure. Sphera’s diverse investor base includes major pensions, insurance companies, financial institutions, and family offices with long-standing relationships.

Role Description The Administrative Assistant is a full-time, on-site role based in Tel Aviv-Yafo, supporting the smooth operation of Sphera’s offices and teams. In this role, the Administrative Assistant will manage calendars, schedule meetings, and support executive leadership with day-to-day administrative tasks. Responsibilities include answering and directing phone calls, greeting visitors, handling correspondence, . This role also involves collaborating with colleagues across departments to ensure efficient communication and high-quality administrative support.

Qualifications

• Strong Administrative Assistance skills, including calendar management and meeting organization.
• Professional Phone Etiquette and Communication skills, with the ability to interact clearly and courteously with internal and external stakeholders.
• Proficiency with office software (e.g., MS Office or similar), email and calendar tools, and basic spreadsheet and document formatting.
• Excellent organizational abilities, attention to detail, and time management, with the capacity to handle multiple tasks and priorities.
• Ability to work on-site in Tel Aviv-Yafo, collaborate effectively in a team environment, and maintain confidentiality and discretion.
• Prior experience in an administrative or office support role, ideally within financial services or a professional services environment, is an advantage.