Office Manager

A well-established accounting firm, serving leading companies and organizations in Israel, is looking for an Office & Operations Manager to oversee the firm's day-to-day operations. This is a key position, playing a central role in ensuring the smooth and efficient functioning of the office.

Key Responsibilities

• Manage the day-to-day office operations and ensure business continuity.
• Provide administrative and operational support to the firm's partners and employees, including calendar management and coordination of executive meetings.
• Lead, implement, and continuously improve administrative processes.
• Welcome visitors and handle incoming calls as needed.
• Manage relationships with vendors, obtain quotations, and oversee service quality, including coordination with IT and technology service providers.
• Coordinate employee attendance, leave, and absence records, prepare payroll data, and liaise with payroll and pension providers.
• Support employee onboarding and offboarding processes.
• Lead employee wellbeing initiatives, including planning and organizing company events and welfare activities.
• Manage the firm's billing process and communicate with clients regarding invoicing and collections.

Requirements

• At least 5 years of proven experience as an Office Manager, Operations Manager, Administration Manager, or in a similar role.
• Strong technological aptitude with the ability to quickly learn new systems.
• Experience preparing payroll data, managing attendance records, and handling billing processes – required.
• Advanced proficiency in Microsoft Office, particularly Excel – required.
• Experience with Monday.com or another task/project management platform – an advantage.
• Good command of both Hebrew and English.

Personal Skills

• Positive attitudeand the ability to thrive in a dynamic work environment.
• Excellent organizational, planning, and multitasking skills.
• Process-oriented mindset with initiative, accountability, and independence.
• Strong service orientation and excellent interpersonal skills.

Position Details

• Full-time, office-based position.
• Location: Ramat Gan (Diamond Exchange District).
• Reports directly to the Managing Partner.

To apply, please send your CV to: [email protected]

The position is open to candidates of all genders.