Executive Assistant & Office Manager

The Executive Assistant will serve as the CEO's operational right hand, responsible for managing the calendar and day-to-day schedule, coordinating with clients and partners abroad, running the office and handling the company's administrative functions, including the interface with an external accounting firm. As this is a small company rather than a large organization, the role is broad, practical, and hands-on, spanning a wide range of areas. The position requires working in a dynamic environment, sensitivity in handling confidential information, and a high level of English.

• Managing the CEO's calendar and scheduling internal and external meetings
• Coordinating meetings with clients and partners abroad, taking time differences and time zones into account
• Organizing international business travel — flights, hotels, and related logistics

• Working with both Israeli and international clients
• Ongoing communication in English with clients and partners abroad, both written and verbal
• Coordinating conference calls, demos, and meetings with parties abroad
• Providing logistical support for client visits and delegations in Israel
• Working with clients across a range of sectors and relaying relevant information for coordination with the internal team

• Responsibility for the day-to-day running of the office
• Managing relationships with office suppliers and handling faults and maintenance
• Working with various vendors — engagement, obtaining quotes, and ongoing relationship management
• Handling procurement: placing orders, comparing prices, and tracking deliveries
• Organizing and producing company events and employee welfare activities

• Consolidating and submitting payroll data to the external accounting firm
• Tracking invoices, supplier payments, and payment deadlines
• Ongoing coordination with the accountant / external accounting firm

• Tracking employee attendance, vacation, and sick days
• Coordinating schedules and updating attendance systems

• Preparing presentations, reports, and meeting summaries
• Managing filing and documents while strictly maintaining confidentiality and information sensitivity

• 5+ years' experience as an Executive Assistant or assistant to senior management — significant advantage for experience in a high-tech / cyber company
• Native-level / high business-level English — spoken and written
• Proven experience working with international clients or partners
• Full command of Office tools (Outlook, Excel, PowerPoint)
• Familiarity with AI tools and the ability to leverage them to streamline day-to-day work
• Basic familiarity with payroll and accounting processes
• Ability to manage multiple tasks in a dynamic, high-pressure environment
• High level of discretion and reliability
• Strong communication skills in Hebrew and English, both written and verbal
• Professional presence, excellent interpersonal skills, initiative, and independence at work

• Full-time position
• Availability beyond standard working hours as needed, to coordinate with clients in different time zones