Office Manager & Personal Assistant to the Managing Partner

Catalyst Fund | Tel Aviv

📍 Full-time | On-site – Sarona Office | Sunday–Thursday | 9:00–18:00

Catalyst Fund is looking for a highly organized, proactive, and service-oriented Office Manager & Personal Assistant to support the Managing Partner, who leads the activities of the Group, including Catalyst Fund, Cukierman & Co. Investment House, and Catalyst Investors’ Club.

This is a key role at the heart of an international business environment, combining executive support, personal assistance, office management, and reception responsibilities.

Responsibilities

Executive & Personal Assistant Responsibilities

• Manage the Managing Partner’s complex calendar, meetings, travel arrangements, and day-to-day priorities
• Coordinate meetings with investors, executives, board members, internal teams, and external partners
• Manage inboxes across email and LinkedIn, including prioritization, follow-up, and drafting responses
• Maintain and update contact databases and business information
• Track ongoing tasks, projects, and follow-up items
• Support confidential administrative and operational matters
• Handle personal arrangements and personal administrative matters for the Managing Partner 
• Assist with filing, expense reports, and coordination with external providers

Office Management Responsibilities

• Serve as the first point of contact at reception and maintain a welcoming office environment
• Oversee day-to-day office operations and ensure smooth workflow
• Manage office supplies, vendors, maintenance, service providers, and facility-related needs
• Coordinate office phone, internet, mobile accounts, and other operational services
• Handle hospitality, meeting room preparation, office refreshments, and employee administrative support
• Organize company events, meetings, and office logistics
• Ensure the office remains organized, efficient, and fully operational at all times

Requirements

• Preferred previous experience as an Executive Assistant / Secretary / Personal Assistant and/or Office Manager
• Exceptional organizational and multitasking skills
• High level of discretion and confidentiality
• Strong interpersonal and communication skills
• Ability to work independently and proactively in a fast-paced environment
• Excellent written and verbal Hebrew and English; French is an advantage
• High proficiency in Microsoft Office and calendar management tools
• Detail-oriented with strong follow-up abilities
• Service-oriented approach and positive attitude

How to apply, please send your CV in English to: [email protected]