Office Manager

Company Description

Advance IP is a biotechnology company based in Israel, specializing in the development of scalable microbial protein solutions for aquaculture and animal feed. By utilizing sugar-rich agricultural side streams, Advance IP produces high-quality yeast-based protein through continuous fermentation, reducing reliance on traditional fishmeal and minimizing environmental impact. Designed for industrial scalability, the company’s innovative production model delivers consistent quality and reliable nutritional performance while integrating seamlessly into existing feed manufacturing systems. Through advanced fermentation technology, Advance IP is helping build a more sustainable and resilient protein supply chain for the future.

Role Description

This is a full-time, on-site role located in the Southern Arava region for an Office Manager. The Office Manager will be responsible for overseeing the company’s day-to-day administrative operations and providing organizational support across multiple business functions. This role includes procurement coordination, vendor management, administrative support, basic bookkeeping coordination, document management, scheduling, and communication with investors, customers, government agencies, and external service providers.

The Office Manager will work closely with company leadership and play a key role in ensuring efficient internal operations, maintaining organized documentation, supporting reporting activities, and facilitating communication between internal and external stakeholders.

Qualifications

• Previous experience in an Office Manager, Administrative Coordinator, Executive Assistant, or similar role (required)
• Strong organizational, multitasking, and time-management skills
• Excellent attention to detail and ability to manage multiple priorities simultaneously
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint (required)
• Strong written and verbal communication skills in both Hebrew and English (required)
• Russian language proficiency is an advantage
• Experience coordinating procurement activities, vendor relationships, and service providers
• Familiarity with invoice processing, budget tracking, and coordination with external accounting services
• Experience preparing presentations, reports, business correspondence, and corporate documentation
• Familiarity with document management systems, CRM platforms, ERP systems, or Microsoft 365 environments is an advantage
• High level of professionalism, discretion, initiative, and personal accountability
• Service-oriented mindset with strong interpersonal communication skills

What you'll be doing

• Managing day-to-day office administration and operational support activities
• Coordinating procurement requests, purchase orders, deliveries, and supplier communications
• Maintaining relationships with vendors, subcontractors, and external service providers
• Coordinating invoices, payment documentation, and communication with external accounting providers
• Supporting budget tracking and preparation of internal reports
• Managing digital and physical document filing systems
• Assisting with preparation of presentations, marketing materials, regulatory documentation, and company reports
• Coordinating internal and external meetings with investors, customers, consultants, partners, and government agencies
• Managing calendars and schedules of senior management
• Maintaining communication with customers, investors, and external stakeholders
• Supporting CRM administration and correspondence tracking