Administrative Assistant

Company Description Qudra – Arab Philanthropists Network, founded in 2020, brings together Arab business leaders and community donors to advance strategic philanthropy in Arab society. The organization focuses on uniting Arab philanthropists, strengthening the field of giving, and making philanthropy more accessible and impactful for both donors and the communities they support. Qudra operates an innovative, first-of-its-kind network model in the Arab world, connecting members who fund a wide range of nonprofit organizations. Members benefit from opportunities to network with influential business leaders in Israel and internationally, share knowledge, and build collaborative philanthropic initiatives. The network also offers advisory services for effective giving and tools for forming professional partnerships with grantee organizations.

Role Description This is a part-time Administrative Assistant role based in the Jerusalem District, Israel, with a hybrid work arrangement that combines on-site presence and some work from home. The Administrative Assistant will support day-to-day operations, including scheduling meetings, organizing calendars, and managing correspondence by email and phone. Responsibilities include preparing and formatting documents, presentations, and reports, as well as maintaining digital and physical filing systems. The role involves handling incoming calls and inquiries professionally, coordinating meetings and events for network members and partners, and providing logistical support for internal and external activities. The Administrative Assistant will also assist senior team members with executive administrative tasks, data entry, and basic record-keeping to ensure smooth and efficient office operations.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including scheduling, document preparation, filing, and record maintenance.
• Experience with Executive Administrative Assistance, such as managing calendars, coordinating meetings, and supporting senior staff.
• Professional Phone Etiquette and Communication skills, with the ability to interact clearly and respectfully with diverse stakeholders.
• Proficiency with office software (e.g., email, calendars, spreadsheets, and document tools) and comfort working in a hybrid environment.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines independently.
• Fluency in relevant working languages (e.g., Arabic and Hebrew; English is an advantage) for written and verbal communication.
• Previous experience in a nonprofit, network, or philanthropy-focused organization is an advantage.
• Relevant education or training in administration, office management, or a related field is preferred.