PA & Office Manager

Company Description

Publicis Group Israel is a Powerhouse, incorporates 13 companies and 450 employees in various fields in

the worlds of advertising, marketing, media and technology.

We offer our clients holistic marketing combined with the group's companies:

Our advertising offices - BBR-Baumann Ber Rivnay, Glickman Shamir Samsonov, and Leo.

Agencies And Companies Specialize In

Media, content & social media, experiential marketing & production, branding & employer branding

and technology.

Overview

We are seeking an experienced and highly organized individual to serve as a Personal Assistant to our VP along with a significant role in office administration and internal project management.

This is a long-term opportunity to grow within one of Israel’s largest marketing and advertising companies, where you will work in a dynamic, advanced technological environment with top-notch software and AI tools.

Work Hours: 09:00 – 18:00.

Responsibilities

• Manage calendars for the VP and other senior members of management.
• Attend management meetings, summaries and distribute them accordingly.
• Ensure that senior managers are prepared and punctual for all management meetings.
• Supervise the daily administration of the office including petty cash, travel expenses,
  
  

• Manage vendor relationships (e.g., cleaners, maintenance providers, plumbers,
  
  

• Monitor and implement internal work plans and processes.
  
  

• A minimum of 5 years’ experience in executive administrative support roles / personal assistant
  
  

• Demonstrated experience in managing multiple calendars and schedules for senior leadership
• Proficient in handling both micro-level details and overall process management
• Exceptional written and verbal communication skills
• Strong interpersonal skills with the ability to motivate and drive actions effectively
• A long-term mindset: ready to commit and grow within the role
  
  

• An opportunity to work with one of Israel’s leading marketing and advertising companies
• Career growth opportunities, promotions, and continuous training
• A balanced work life with a hybrid work model and modern technological tools
• A friendly, transparent, and open-minded management team