Administrative Assistant

Company Description

Egged Transportation Company Ltd., founded in 1933, is Israel's largest and most established public transportation operator with extensive nationwide operations and international services in the Netherlands and Poland. Beyond public bus services, Egged leads in areas such as charter and tourism transportation, light rail operation, maintenance services, tire retreading, and real estate management. The company leverages advanced information systems and innovative technologies to conduct thousands of monitored and digitized rides daily. With over 90 years of expertise, Egged is committed to advancing public transportation and partnering with governmental and private entities to shape the future of mobility.

Role Description

A central role at the core of the Information Systems Division’s operations, involving ongoing administrative management, support for division leadership and senior managers, and providing professional service to division employees.

The position combines operational, organizational, and service-oriented responsibilities in a dynamic, fast-paced, multi-tasking environment.

• Managing a complex calendar and coordinating meetings for the VP of Information Systems and senior division managers
• Coordinating and managing work interfaces with internal and external stakeholders
• Handling phone calls and inquiries in a professional and service-oriented manner
• Organizing meetings: sending invitations, supporting the preparation of materials for management meetings, including creating presentations
• Producing management reports and conducting ongoing monitoring and follow-up on division tasks
• Handling purchase orders and invoices
• Responsible for ordering office supplies and refreshments for the division
• Maintaining the division’s appearance and organization, including a pleasant and well-organized work environment

Qualifications

Previous experience in a similar administrative role, including working with senior executives, for over two years – mandatory

Availability for a full-time position (08:00–17:00)

Full proficiency in Office applications (especially PowerPoint and Excel)

Significant advantage for familiarity with AI tools

• Ability to work in a dynamic and changing environment while prioritizing tasks and managing workloads
• Exceptional organizational skills and strong attention to detail
• High level of service orientation and excellent interpersonal skills
• Discretion, reliability, and ability to work with sensitive information
• Proactivity, initiative, and ability to work independently
• Positive attitude and a presence that contributes good energy to the division
• Strong sense of ownership and ability to drive tasks from end to end