Business Support, Facilities Support

The Facilities Coordinator at JLL is responsible for supporting upper facilities management and ensuring that all facilities-related activities are effectively carried out. This role involves performing routine site inspections to implement and maintain building processes and best practices. The Facilities Coordinator will contribute to process improvement initiatives and cost-saving strategies.

Responsibilities:

• Perform routine site inspections to ensure the implementation and maintenance of building processes and best practices.
• Booking all planned preventive maintenance (PPM) appointments with external vendors.
• Obtaining quotations for reactive works.
• Filing and maintaining all maintenance and repair records.
• Creating purchase requests and processing goods receipts for the same.
• Managing statutory and health and safety records.
• Assisting in the preparation for audits.
• Providing coverage for the assistant facilities manager (AFM) when on paid time off (PTO).
• Assisting from time to time with room set-ups for events.
• Occasionally providing reception coverage.
• Identify areas for process improvement and cost-saving opportunities.
• Work closely with clients and suppliers to address their facility-related needs and requirements.
• Ensure workplace safety by implementing and maintaining safe workplace procedures.
• Follow escalation and incident reporting procedures, complying with company guidelines and strategies.
  
  

• Prior experience in facilities, property management, hospitality, or related fields.
• Understanding of local occupational health and safety requirements, critical facilities, and vendor management.
• Knowledgeable in various property systems.
• Strong team player with a proven track record of flawless project execution.
• Excellent communication skills and the ability to interact with clients and vendors effectively.
• Passionate about delivering exceptional service and ensuring client satisfaction.