Office Manager for IBI R&D Labs (80% position) - position no. 1627

About the Company

IBI is one of Israel’s leading and most innovative investment houses, providing a wide range of financial services including portfolio management, brokerage, mutual funds, and investment banking. With a strong emphasis on professionalism, innovation, and client service, IBI is a trusted partner for both individual and institutional investors.

Responsibilities:

• Sitting at the reception desk and providing administrative support services to employees on the floor, including managing meeting room schedules, handling front-desk and phone inquiries from clients and company employees, greeting visitors, ordering supplies, obtaining signatures on documents, and coordinating deliveries/couriers.
• Managing calendars for senior executives, including the company CEO.
• Handling employee welfare and engagement activities such as holiday toasts, Happy Hours, company events, and more.
• Scanning invoices, processing document signatures, preparing materials for committees, and coordinating with various departments across the company.

Qualifications:

• Previous administrative experience - required
• Good level of English - required
• Good proficiency in Excel - a significant advantage

Personal skills:

• Strong service orientation
• Excellent verbal and written communication skills
• Proactive attitude and strong sense of responsibility
• Accuracy and attention to detail