Legal Operations & Administrative Assistant - Teradion

Legal Operations & Administrative Assistant

Role Overview

We are seeking a highly organized and proactive Legal Operations & Administrative Assistant to support the day-to-day functioning of the Legal Department. This role is essential in ensuring efficient legal processes, effective contract lifecycle management, and strong coordination across internal stakeholders and external counsel.

The position focuses on legal operations, coordination, and administrative excellence, enabling the Legal team to operate efficiently and scale effectively.

All legal drafting, review, and policy-related activities are conducted under the supervision of the Head of Legal / General Counsel.

Key Responsibilities

Contract Lifecycle & Document Management

• Support the end-to-end contract lifecycle, including preparation, tracking, renewals, amendments, and execution
• Prepare and format contracts, agreements, and legal correspondence based on approved templates
• Conduct initial administrative review of contracts (e.g., completeness, use of templates, identification of deviations) and escalate as needed
• Maintain organized digital records, ensuring proper version control and audit readiness

Legal Operations & Process Management

• Monitor key legal deadlines and ensure timely follow-ups on contracts, renewals, and legal matters
• Maintain and improve legal templates, playbooks, and standard operating procedures
• Support the implementation and continuous improvement of legal workflows and processes
• Assist in managing legal documentation related to compliance frameworks (e.g., ISO or similar standards)

Coordination & Stakeholder Management

• Act as a central point of coordination between Legal and internal departments (Business Development, HR, Finance, Customer Care, etc.)
• Liaise with external legal counsel and service providers as required
• Support the Head of Legal in preparing materials and coordinating departmental activities

Legal Research & Business Support

• Conduct basic legal and business research to support decision-making (e.g., preliminary regulatory overviews, market entry considerations)
• Compile findings into structured summaries for review by Legal leadership

Financial & Administrative Support

• Track legal invoices and support coordination with the Finance department
• Maintain records related to legal spend and vendor engagement

Training & Knowledge Management

• Support onboarding and training of employees on legal processes, tools, and best practices
• Promote awareness of legal procedures and ensure consistent adoption across the organization

Qualifications & Skills

Core Requirements

• Fluent in English and Hebrew (written and spoken)
• Strong organizational and time management skills with the ability to manage multiple priorities
• High attention to detail and process-oriented mindset
• Ability to work independently while collaborating effectively across teams
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Preferred Qualifications

• Previous experience in a legal, contracts, compliance, or administrative role
• Familiarity with contract lifecycle management (CLM) systems or document management tools
• Exposure to working with legal teams or external counsel
• Understanding of corporate, commercial, or operational processes

Key Competencies

• Operational excellence – ability to build and maintain structured, scalable processes
• Ownership & accountability – proactive follow-through and reliability
• Judgment & escalation awareness – ability to identify issues and involve Legal leadership appropriately
• Collaboration – strong interpersonal skills across diverse stakeholders
• Discretion & professionalism – handling sensitive information with confidentiality

Role Scope & Growth Potential

This role provides exposure to a wide range of legal and business processes and is an excellent opportunity for candidates interested in developing a career in Legal Operations, Compliance, or Corporate Law environments.

Reporting Line

Reports to: Head of Legal / General Counsel